Facilities & Operations Coordinator

1 Month ago • All levels • Facilities Management

Job Summary

Job Description

The Facilities & Operations Coordinator at Walt Disney Imagineering supports the design teams by providing essential space, equipment, and infrastructure. Responsibilities include acting as a liaison on project teams, developing program documentation, managing office moves, assisting with employee onboarding, and handling record-keeping for various spaces. Additional duties involve coordinating team meetings, managing mail, performing administrative tasks (scheduling, travel booking, website updates), organizing team events, inventory management, and overseeing contracts and third-party labor. The role also includes front reception desk duties, backstage clearances, and emergency management planning.
Must have:
  • Valid Florida Driver's License
  • Prioritize workload and handle interruptions
  • Lead project teams (consultants, contractors)
  • Problem-solve complex issues
  • Strong written and oral communication
Good to have:
  • AutoCAD knowledge
Perks:
  • Health and savings benefits
  • Educational opportunities
  • Special Disney extras

Job Details

Job Summary:

Walt Disney Imagineering is the creative force that imagines, designs, and brings to life all Disney theme parks, resorts, attractions, and cruise ships worldwide. Working across a spectrum of disciplines that range from creative and conceptual to scientific and technical, Imagineers blend an innovative mixture of storytelling, art, science, and technology to create immersive experiences, memorable destinations, and innovative entertainment for families around the globe.

Nearly every project at Walt Disney Imagineering includes a first-of-its-kind. Innovation is in our DNA, and Imagineers constantly push the boundaries of technology and invent new goals as well as the solutions to achieve them. As Imagineers, one of our greatest rewards is knowing that the experiences and environments we create inspire others. The diversity of expertise at Imagineering makes us uniquely capable of influencing positive change in our communities and around the world. And knowing that we have helped make a difference is incredibly fulfilling and inspiring for all of us.

Our support professionals within Facilities and Operations are highly-respected and use their skills to keep the wheels turning. Your mission? To help create that legendary Disney magic for our Guests and customers. Our Facilities and Operations Team provides the vital space, equipment, and infrastructure to build a collaborative environment for the design teams to dream, design, and create.

The Facilities and Operations Coordinator will report to the Senior Manager - Facilities & Operations.

This is a Full-Time role.

What You Will Do

  • Act as a representative for the Facilities and Operations Division on Project Teams, fostering relationships with owner/operators and maintaining adherence to budget and standards.
  • Develop program documentation (writing and defining scope, estimates, and schedules)
  • Ensure conformance to all divisional standards and procedures
  • Plans and coordinates smaller scale office & cube moves.
  • Assist with on-boarding new employees as they start work with the team.
  • Assist in record keeping and charges for project office space, warehousing, transportation, and mockup/lab space.
  • Coordinate and manage F&O Team meetings, including room reservations, virtual setup, and note-taking.
  • Assist with the mail system, which may include sorting mail, printing labels, signing for packages, and sending notifications.
  • Perform administrative duties including updating leader’s schedules and priorities including interview processes, IT updates, booking travel for the team, updating the business unit website, monthly billing/reconciliation and security clearance requests for park or campus locations.
  • Coordinate F&O team events, including organizing guest lists, ordering catering, booking venues, and assisting with setup and cleanup for various occasions such as birthdays, service anniversaries, learning sessions, interdepartmental events, and team-building activities.
  • Review inventory, generate Purchase Orders, and order supplies and other items for the business unit. This includes PPE items, nameplates, nametags, service awards, etc. Devise more efficient ways to maintain stock, lower costs, and connect with other teams for potential reuse/share.
  • Assist with Front Reception Desk duties, manage backstage clearances, and warmly welcome visitors, interviewees, and new employees.
  • Provide oversight for contracts, ensuring proper funding and timely closure, collaborating closely with various partners.
  • Coordinate third-party labor, ensuring completion of daily tasks, and manage emergency management planning requirements.

Required Qualifications & Skills

  • Valid Florida Driver’s License
  • Prioritize workload according to project target dates and handle interruptions throughout the day
  • Ability to successfully lead project teams including consultants, staff extensions, contractors, etc.
  • Ability to manage through and problem solve complex issues to resolution
  • Strong written and oral communication skills
  • Knowledgeable with AutoCAD is a plus

Education

  • High School Diploma or equivalent

Additional Information

Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at .

#DXMedia

#LI-HH2

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About The Company

From classic animated features and exhilarating theme park attractions to cutting edge sports coverage, and the hottest shows on television, The Walt Disney Company has been making magic since 1923, creating unforgettable stories that connect with audiences around the world. And we’re just getting started!

The key to our success…. The Cast, Crew, Imagineers and Employees who honor Disney’s rich legacy by stretching the bounds of imagination to create the never-before-seen, bringing unparalleled entertainment experiences to people of all ages. Begin a career that delivers unparalleled creative content and experiences to audiences around the world and just imagine the stories you could be part of…

What is #LifeAtDisney like? It’s a series of magical moments with cast members and employees developing and telling our stories in the most innovative ways. Whether it’s a day spent as a Disney VoluntEAR, or celebrating the release of a new interactive experience, retail product or movie, our days are filled with the knowledge that we are creating entertainment experiences the whole family can enjoy. Follow @DisneyCareers on Facebook, Twitter and Instagram for a peek behind-the-curtain, and discover how you could connect to a world of stories with Disney!

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