Finance Administrator

6 Months ago • All levels • Finance

Job Summary

Job Description

Total Mayhem Games is seeking a detail-oriented Finance Administrator for a part-time role (16-20 hours per week). The position involves supporting daily finance operations, ensuring accurate processing and control of payments, invoices, and bank transactions. Key responsibilities include processing incoming invoices, initiating payments, managing financial transactions, reconciling bank statements, monitoring bank balances, and processing PayPal transactions. The ideal candidate will have a sharp eye for detail, solid bookkeeping skills, a basic understanding of VAT regulations, and experience with accounting software like Exact Online and online banking systems.
Must have:
  • Detail-oriented
  • Solid bookkeeping skills
  • Basic understanding of VAT
  • Experience with accounting software
  • Familiarity with online banking
  • Organized and deadline-driven
  • Proficient in English
  • Fluent in Dutch
Good to have:
  • Experience with Exact Online
  • Experience processing emails
  • Perseverance in getting answers
Perks:
  • Flexible part-time hours
  • Opportunity in gaming industry
  • Office in Rotterdam
  • NS business card for commuting
  • Discounted gym memberships
  • Room for personal development
  • Team outings
  • Access to OpenUp

Job Details

We're looking for a Financial Administator to join our team at Total Mayhem Games!

About the role
Are you a detail-oriented finance professional who enjoys a varied and hands-on role? We're looking for a Finance Administrator to join our team and support our day-to-day finance operations. In this role, you'll play a part in ensuring accurate processing and control of payments, invoices and bank transactions.

Key Responsibilities:

  • Process and verify all incoming invoices;

  • Initiate manual payments and payment batches, including salary payments, using Exact;

  • Prepare and post (internal) sales invoices;

  • Manage financial transactions, including bank, credit card, and PayPal operations;

  • Download and reconcile bank transactions to ensure end-of-month balances in Exact match bank statements;

  • Monitor and manage bank account balances (top-ups and transfers);

  • Ensure all invoices related to credit card and PayPal transactions are received and recorded

  • Process incoming (e.g. merchandising) and outgoing PayPal payments, including transaction tracking and follow-up;

  • Perform monthly checks of interim accounts and resolve any outstanding balances.

About you

We're looking for someone with a sharp eye for detail, solid bookkeeping skills, basic understanding of VAT regulations and a natural talent for working with numbers.

Furthermore its important you have:

  • Experience with accounting software, preferably Exact Online;

  • Familiarity with online banking systems;

  • Organized, detail-oriented, and able to meet deadlines;

  • Experience with processing and managing emails;

  • Basic proficiency in English;

  • Strong perseverance in getting answers from suppliers, customers, and colleagues across the organization;

  • Based in the Rotterdam area and fluent in Dutch — we’d love to see you at our Rotterdam office!

Although you’ll work closely with a team, we expect you to be highly self-sufficient and capable of working independently. You’ll be part of our Finance team, which consists of a Financial Controller, a Business Controller, and you.

What We Offer

  • A flexible, part-time position (16–20 hours per week), with the possibility of additional hours during the year-end closing period (January/February)

  • The opportunity to work in a dynamic and creative environment within the gaming industry

  • A great office located on the Coolsingel in Rotterdam and strong secondary benefits, including:

    • An NS business card for commuting;

    • Discounted gym memberships

    • Room for personal development

    • Team outings

    • Acces to OpenUp (mental well-being platform)

  • And of course — the most fun and enthusiastic colleagues in the Netherlands!

Ready to Join the Team Behind Our Games?
Apply now and you might be our new Finance Administrator!

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About The Company

Total Mayhem Games Studios, based in Rotterdam, is the creative force behind the hit"We Were Here" series, loved by over 15 million players since our first release in 2017. Our latest game, We Were Here Expeditions - The Friendship, racked up over 8 million downloads within just a few months. We've grown fast, expanding from 6 to nearly 40 team members, all driven by a shared passion for crafting unique cooperative puzzle adventures.Curious about your future co-workers? Meet the rest of the team!Millions of fans are delighted and puzzled by our games, and we, as a studio, are committed to exceeding expectations with every new game we develop.

Rotterdam, South Holland, Netherlands (Hybrid)

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