Financial Operations Associate

10 Hours ago • 1-2 Years

Job Summary

Job Description

The Financial Operations Associate will support Operations and Finance functions, reporting to the Financial Operations Manager. This role involves comprehensive finance administration, working closely with the Finance team and Project Managers. Responsibilities include preparing and organizing data, ensuring data quality, and assisting with monthly reconciliations. The associate will handle project data, revenue coordination, and provide finance support, including audit assistance and reporting. They will also handle documentation, system troubleshooting, and user onboarding/offboarding. This role requires strong organizational skills and the ability to work in a fast-paced environment.

Must have:

Create and update Projects in Project Management system.
Support project management by assigning team members.
Assist with project lifecycle by creating billing milestones.
Track and follow-up on signed agreements.
Monitor Project Contract status.
Lead data monitoring and maintenance of Project Pipeline database.
Reconcile project budget, timecards, and revenue.
Identify and resolve project discrepancies.
Prepare project financial and resource reports.
Support monthly project revenue recognition.
Update Project Management system with project expenses.
Support Finance team during audits.
Provide operational and financial reporting support.
Create and maintain standard operating procedures.
Troubleshoot and QA the Project Management system.
Onboard and offboard users in the system.
Bachelor’s degree required.
1-2 years’ experience in Financial Force preferred.
Strong knowledge of MS Office, especially Excel.
Organized and detail-oriented with strong follow-through.
Ability to prioritize and multi-task.
Ability to execute activities within complex processes.

7 skills required

7 skills required for this role

Add these skills to join the top 1% applicants for this job

excel

budget-management

financial-data-analysis

revenue-recognition

organisational-skills

problem-solving

ms-office

Job Details

Job Description

The Financial Operations Associate will primarily support the Operations and Finance functions and will report to the Financial Operations Manager. This role will provide comprehensive finance administration and will work closely with the Finance team and Project Managers. The Financial Operations Associate will be responsible for preparing and organizing data, ensuring data quality, and assisting with monthly reconciliations within the company’s project management and accounting systems.

Responsibilities

Project Data & Revenue Coordination

Create and update Projects in Project Management system, organize and store project SOWs and Purchase Orders
Support project management by assigning team members to Active projects while ensuring accuracy with rates, start dates and allocations based off approved pricing guide
Assist with project lifecycke by creating Project billing milestones and revenue contracts for T&M and Fixed Fee Projects
Track and follow-up with Project Managers that all signed Agreements are received and appropriately stored
Monitor Project Contract status and update Project Management system status
Lead data monitoring and maintenance of Project Pipeline database
Reconcile Project budget, timecards, and recognized revenue schedules
Identify, research, and resolve issues regarding project discrepancies or updates; escalate as necessary
Send weekly Timecard reminders and monthly missing hours reminders, monitor Consultant timecard submissions and follow-up as necessary
Prepare reports like project financial reports, resources utilization report, capacity reports etc
Support monthly project revenue recognition process
Update Project Management system with project expenses

Finance Support

Support Finance team during audits by compiling and organizing audit data
Provide operational and financial reporting support for Project Managers
Financial Process documentation; create and maintain standard operating procedures
Project Management system troubleshooting and Q&A
Onboard and offboard users and resources in Project Management system

Qualifications

Bachelor’s degree
1-2 years’ experience in Financial Force or other PSA system preferred
Strong knowledge of MS Office products, especially with Excel
Organized, detail-oriented, and competent follow-through skills
Ability to prioritize and multi-task in a fast-paced environment while meeting deadlines
Ability to execute activities within complex processes.

Don't meet every job requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.