Front Desk Office Assistant

1 Month ago • All levels

Job Summary

Job Description

The Front Desk Office Assistant will handle reception duties for the local Luxoft branch and support the office manager. Responsibilities include welcoming visitors and new employees, supporting office improvement projects, organizing meetings, managing document flow, coordinating meeting room maintenance, administering mail correspondence, managing shipping services, resolving issues, handling service desk tasks, maintaining directories, managing enterprise directory information, creating and following purchasing requests, maintaining inventory, handling visitor cards, and preparing reports. The role requires attention to detail, problem-solving skills, and excellent communication.
Must have:
  • Good command of the English language
  • Advanced Microsoft Office user
  • Client orientation
  • Friendly and welcoming demeanor
  • Attention to details
  • Problem-solving skills
  • Communication & Interpersonal Skills
  • Reception Duties experience
Good to have:
  • English language certification, other foreign language
  • Driver license
  • Previous experience in inventory (tools and procedures)
  • Previous experience in premises security (tools and procedures)

Job Details

Project description

The Front Desk Office assistant will cover reception duties for local Luxoft branch and will support office manager on inventory, ticket processing, facility administration, access cards management.

Responsibilities
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Welocome visitors, new employees

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Provide support to office manager for all movement/office space improvement projects

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Involved in organizing meetings, conferences, seminars and webinars; organize coffee breaks and lunches during meetings and trainings

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Support of internal document flow

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Coordinate meeting rooms maintenance, booking and appointments

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Administrate incoming and outgoing mail correspondence (cooperation with courier services; delivery of correspondence, sort of incoming mails);

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Cover shipping services, including packaging/sending, tracking, receiving

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Monitor issues resolution progress Corporate System

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Service Desk (control over the deadlines of solving the tickets with Issue Type Front Desk);

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Maintain information in Corporate Directories up to date

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Enterprise Directory (adding information about workplaces, phone numbers, personal assistants and printing labels for employees);

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Create and follow process of Purchasing Requests/Orders in Corporate Financial System

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Oracle;

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Help on inventory maintenance, receive/send equipment, allocate it to responsible employees in databases

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Handle visitor cards, temporary and permanent access cards, maintain associated journals

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Assistance in the preparation of advance reports

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Ordering and issuing office supplies

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Preparation of printed materials

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Accomplish ad-hoc Front Desk related tasks.

Skills

Must have

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Good command of English language

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Microsoft Office advanced user

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Client orientation,

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Friendly and welcoming

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Attention to details,

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Problem Solving,

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Communication & Interpersonal Skills,

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Reception Duties experience,

Nice to have

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English language certification, other foreign language

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driver license

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previous experience in inventory (tools and procedures)

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previous experience in premises security (tools and procedures)

Other
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Languages

English: B2 Upper Intermediate,Arabic: C2 Proficient

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Seniority

Regular

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Empower your future with Luxoft: Innovate, thrive and grow in a software-defined world.

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