Junior Procurement Support Specialist
Job Summary
Job Description
- Knowledge of Procurement tools and processes
- Proficiency in MS Office (Excel, Word, PowerPoint)
- Strong customer service focus
- Knowledge of an ERP
- Excellent written and verbal English communication skills
- Experience in a similar role
- French language skills
- Meal tickets
- Access to private medical system
- Wellbeing program
- Life insurance
- Ubisoft bikes
- Parking spaces
- Video games and consoles to borrow
- Access to Ubisoft games
- Bookster
- On-site cafeteria
- Free fruits and coffee
- Studio offered free days
- Study leave
- Christmas/ Easter celebration with a special gift
- Partners’ discounts
5 skills required
Job Details
Your life at Ubi
At Ubisoft Bucharest we are looking for a Junior Procurement Specialist to join the Procurement HQ team. In this role you will be a key link between internal clients and suppliers, handling basic procurement tasks such as creating purchase orders in an ERP, sourcing suppliers, and maintaining records. Your tasks will involve placing orders for Ubisoft’s French subsidiaries and other global locations, ensuring timely and accurate fulfillment.
In this role you will have the opportunity of working in a fast-paced international environment and gain invaluable knowledge and expertise along the way.
Your main mission:
- Respond to all requests from internal clients (in Peoplesoft/Ivalua, email, Teams)
- Assist internal clients to define their needs;
- Set the objectives in term of Quality – Cost – Time;
- Identify and propose solutions by participating in the sourcing process;
- Create and send requests for quotation and conduct quick negotiations with suppliers;
- Makes sure that Ubisoft approval flow has been respected before placing the order;
- Check if all contract clauses are respected (if a contract exists) when placing an order;
- Create an order (PO) in the dedicated tool (Ivalua) and send it to the supplier
- Keep the client updated all the time on the evolution of his order;
- Establish and maintain closed relationships with the buyers, the warehouse and the accounting teams;
- Participate in the follow-up of procurement indicators by providing the necessary data;
- Respect the highest ethical standards in relation with suppliers.
QUALIFICATIONS
The professional value you bring:
- Knowledge of tools and processes used in Procurement or similar fields.
- MS Office Proficiency: Skilled in MS Office (Excel, Word, PowerPoint).
- High customer service focus.
- Knowledge of an ERP.
- Very good written and verbal communication skills in English. French is considered a plus.
- Proven experience in a similar role is considered a plus.
The personal value you bring:
- Excellent communications skills.
- Well organized, punctual, and assertive.
- Proactive and able to show initiative.
- Good team player.
- Attention to details.
- Negotiation skills, autonomy, and self-motivation.
ADDITIONAL INFORMATION
What do we offer benefits wise?
- Meal tickets with value of 30 ron/day
- Access to private medical system and special subscription rates for family members
- On site medical support
- World Class Bronze subscription
- Comprehensive wellbeing program (including physical fitness, mental health, financial education and internal communities)
- Life insurance
- Ubisoft bikes, free rental
- Parking spaces for cars, bikes, motorbikes
- Hybrid: We are committed to promoting a flexible working policy, as we value in-person interaction and collaboration. Our hybrid work model includes a minimum of 3 days a week in the office and the remaining 2 days working from home.
- Video games and consoles to borrow
- Access to Ubisoft games via own Uplay account
- Bookster (borrow books for free, delivered at home or in the office)
- On-site cafeteria with special discounts
- Free fruits and coffee in the office
- Studio offered free days, confirmed on an annual basis for different events
- Study leave
- Christmas/ Easter celebration with a special gift
- Partners’ discounts
About us
Ubisoft’s 19,000 team members, working across more than 30 countries around the world, are bound by a common mission to enrich players’ lives with original and memorable gaming experiences. Their commitment and talent have brought to life many acclaimed franchises such as Assassin’s Creed, Far Cry, Watch Dogs, Just Dance, Rainbow Six, and many more to come. Ubisoft is an equal opportunity employer that believes diverse backgrounds and perspectives are key to creating worlds where both players and teams can thrive and express themselves. If you are excited about solving game-changing challenges, cutting edge technologies and pushing the boundaries of entertainment, we invite you to join our journey and help us create the unknown.
Find us on Facebook, Instagram & LinkedIn, see how we do things, how we like to have fun and join us!
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