Lead Document Controller
Job Summary
Job Description
As a Lead Document Controller, you will initiate workflows for document review in document management software, distribute documents for review, and follow up until completion. You will review document formatting and conformity, report on review progress, and generate status reports. Archiving documents, issuing controlled copies, and maintaining the archive system are key responsibilities. Additionally, you will number, file, and archive meeting agendas and minutes, assist in preparing presentations and reports, and support project tendering processes, including issuing various letters, coordinating with bidders, and attending bid opening meetings.
Must have:
- Initiating workflows in document management software
- Distributing and following up on document reviews
- Reviewing document formatting and conformity
- Reporting document review progress
Good to have:
- Archiving documents and maintaining the archive system
- Preparing presentations and reports
- Assisting in project tendering processes
Job Details
- Initiating Workflows (for document review purposes) in document management software
- Distributing documents to the team for review under document management software and follow-up until completed and returned to the author for modification
- Reviewing document formatting and conformity to document management requirements, if requested transfer existing documents in the applicable format
- Reporting document review progress, and generating document status reports for the team as per the document management system requirements
- Archiving documents (including emails and attachments, correspondence … if applicable) according to document management system requirements, maintaining the archive system
- Issuing controlled copies of information (review sheet, approved document or other documents) per document management system requirements
- Numbering, filing, and archiving of meeting agendas and meeting minutes
- Assisting in preparing presentations, daily reports, weekly, and monthly reports, and printing documents
- Assisting in project tendering such as issuing EOI & invitation to bid letters, coordinating with participated bidders, issuing tender packages & related clarifications to bidders, issuing time extension letters, receiving bids, attending bid opening meetings and making meeting minutes for circulation
- Initiating Workflows (for document review purposes) in document management software
- Distributing documents to the team for review under document management software and follow-up until completed and returned to the author for modification
- Reviewing document formatting and conformity to document management requirements, if requested transfer existing documents in the applicable format
- Reporting document review progress, and generating document status reports for the team as per the document management system requirements
- Archiving documents (including emails and attachments, correspondence … if applicable) according to document management system requirements, maintaining the archive system
- Issuing controlled copies of information (review sheet, approved document or other documents) per document management system requirements
- Numbering, filing, and archiving of meeting agendas and meeting minutes
- Assisting in preparing presentations, daily reports, weekly, and monthly reports, and printing documents
- Assisting in project tendering such as issuing EOI & invitation to bid letters, coordinating with participated bidders, issuing tender packages & related clarifications to bidders, issuing time extension letters, receiving bids, attending bid opening meetings and making meeting minutes for circulation
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