New Business Coordinator

2 Months ago • 2 Years +

Job Summary

Job Description

The New Business Coordinator will support pitch processes and new business initiatives. This role involves coordinating timelines, preparing materials, and tracking opportunities. Responsibilities include managing RFP and pitch processes, preparing pitch materials, maintaining the Global New Business tracking tool, coordinating internal and external meetings, supporting case study and credential development, assisting in proactive client outreach, and managing key administrative processes. This role is ideal for a detail-oriented and collaborative individual looking to grow within a fast-paced, creative environment.
Must have:
  • 2+ years’ experience in a coordination or project support role.
  • Strong organizational skills to manage timelines and deliverables.
  • Experience supporting RFP and pitch processes.
  • Proficient in maintaining CRM systems and tracking tools.
  • Skilled in stakeholder communication and collaboration.

Job Details

Agency :

Prose On Pixels

Job Description :

.

Prose on Pixels is a global content at scale agency built to address the marketing challenges of today and deliver meaningful content into the future.  With our unique AI powered Audience-First production model, we Create, Scale and Personalize content to captivate audiences and achieve desired brand and business outcomes.

We deliver production with a performance mindset - resulting in harder working content, reduced waste, and stronger ROI.  

Introduction

We’re looking for a highly organised and proactive New Business Coordinator to support the delivery of pitch processes and new business initiatives. This role plays a key part in coordinating timelines, preparing materials, and maintaining accurate tracking across all opportunities. You’ll work closely with internal teams to gather inputs, manage logistics for meetings and events, and support proactive outreach efforts. Ideal for someone detail-oriented and collaborative, this role is a great opportunity to grow within a fast-paced, creative environment.

Mission & Responsibilities

Support the management of RFP and pitch processes

  • Coordinate timelines, schedules, and status updates across workstreams.

Assist in the preparation of pitch materials, including decks, team bios, case studies, and credentials

  • Liaise with internal teams to gather and format inputs for submissions.

Maintain and update the Global New Business tracking tool

  • Track opportunities, stages, submissions, and outcomes, while ensuring accuracy and consistency across entries and reporting.

Coordinate internal and external meetings/New Business events

  • Schedule and manage logistics for pitch meetings, internal showcases, and client-facing sessions. Help prepare agendas, take notes, and ensure follow-ups are actioned.

Support case study and credential development

  • Assist in gathering project details, performance data, and creative assets for new business materials. Work alongside the Comms Lead to keep POP’s case study bank and creds updated and accessible.

Assist in proactive client outreach

  • Help research target companies and contacts, coordinating outreach activity, keeping track of responses and meetings.

Manages key administrative processes

  • Maintains folders, version control, calendars, and shared documents for all active new business projects. Ensures knowledge-sharing and organization across all New Business materials and tools.

Background/Experience & Skills

  • 2+ years’ experience in a coordination, project support, or new business role within a creative, media, or production agency.
  • Strong organisational skills with the ability to manage multiple timelines, schedules, and deliverables.
  • Experience supporting RFP and pitch processes, including coordinating inputs and formatting materials.
  • Proficient in maintaining CRM systems and tracking tools, with a keen eye for detail and data accuracy.
  • Skilled in stakeholder communication and cross-functional collaboration.
  • Confident managing internal and external meeting logistics, including agendas, notes, and follow-ups.
  • Familiarity with preparing pitch materials such as decks, bios, case studies, and credentials.
  • Comfortable conducting desk research to support lead generation and client outreach.
  • Strong administrative skills, including version control, calendar management, and document organisation.
  • Proactive, reliable, and solutions-focused, with a collaborative mindset.
  • Excellent written and verbal communication skills.

#LI-CO1

Contract Type :

Permanent

Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual’s ability to perform their job.

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About The Company

Founded in 1835 by Charles-Louis Havas, Havas is one of the world’s largest global communications groups, with more than 23,000 people in over 100 countries sharing one single mission: to make a meaningful difference to brands, businesses, and people. Havas has developed a fully integrated model covering all communications activities. The teams of the three business units, Creative, Media and Health & You, work together with agility and in perfect synergy to offer clients tailor-made, meaningful, innovative andentertainment-orientedsolutions that support them in their positive transformation.

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