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Office Assistant

Berlin, Germany (On-site)

Office Assistant

1 Month ago • All levels • Administrative

About the job

5 skills required for this role

Test your skills to join the top 1% applicants for this job

algorithms

team-player

budget-management

forecasting-budgeting

organisational-skills

Job Description

Inkitt is seeking an Office Assistant to support our growing team in maintaining a positive and efficient office environment. The ideal candidate will have excellent organizational skills, a keen attention to detail, and a proactive approach to solving problems. Responsibilities include managing office supplies, coordinating meals and snacks, assisting with budget forecasting and invoice processing, organizing events, and providing general administrative support. Proficiency in both German and English is required.

Must have:

Excellent organizational skills
Strong ability to work independently
Outstanding communication skills (German & English)
Experience with Google Suite
Quick comprehension
Friendly, confident demeanor
Proficiency in both German and English

Good to have:

Experience with budget management
Event organization experience
Vendor relationship management experience

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Inkitt is building the Disney of the 21st Century, standing at the forefront of technology and entertainment. Leveraging AI and predictive algorithms, Inkitt discovers unknown stories and turns them into blockbuster hits, producing a new $1M ebook every 4 weeks and selling directly to consumers through its Galatea app. Inkitt has become the 11th most bestseller-generating publisher in the world, boasting a 40x higher hit-rate than traditional publishers. Recently raising a Series C and backed by some of the top VC’s such as: Khosla, Kleiner Perkins, and NEA Ventures, our recent expansion into GalateaTV is only the beginning of our journey to becoming the next-gen entertainment powerhouse.

We are now looking for an Office Assistant (m/f/d) on a mini-job basis (10 hours/week) or as a working student (15 hours/week).

What You’ll Do:

Organize office supplies and maintain stock levels to keep the office well-equipped.
Oversee office meal management, including coordinating daily meal orders and ensuring efficient meal setup for a positive office experience.
Coordinate snacks, drinks orders, and assist with meal provider logistics to support a positive office environment.
Assist with budget forecasting, budget management, and manage invoice processing for efficient financial operations.
Assist in organizing larger office events and managing vendor relationships to ensure seamless event experiences.
Provide general administrative support, including document preparation, managing incoming requests, and vendor communications.

What You'll Bring:

Excellent organizational skills and a keen attention to detail.
Strong ability to work independently, with a proactive approach to solving office-related challenges.
Outstanding communication skills, both written and verbal, in German and English.
Experience with Google Suite
Quick comprehension, an independent working style, and a goal-oriented mindset.
A friendly, confident demeanor and a strong sense of service orientation.
Self-driven and proactive, with a strong ability to bring solutions rather than problems.
Collaborative team player with a positive, data-driven attitude.
Proficiency in both German and English is required.

The range for this position is 13-15 euro per hour. Compensation will be determined by skill level, proficiencies, and experience.

At Inkitt, we strive to build a company culture and provide employment opportunities based on diversity and inclusion. We believe every author should have an equal opportunity to succeed, as should our team members. As a growing team from 20+ countries, we welcome everyone to apply.

We look forward to hearing from you!

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About The Company

Inkittt

34 Active Jobs

We believe every author should have an equal opportunity to succeed. Therefore, our mission is to discover hidden talents and turn them into globally successful authors.

Inkitt is a pioneer at the forefront of Data Driven Publishing. Using an analytic and objective approach, we’ve discovered hundreds of talented authors around the world with over 50% of our published authors achieving $100,000+ in sales. We have forever changed the traditional publishing model by inventing an algorithm which analyzes users' reading behavior to identify hits, in turn removing subjectivity from the equation. This gives Inkitt the unique ability to discover hidden talents that might otherwise have gone unnoticed.

Hits that are identified by our algorithm, are then licensed to and distributed on our Galatea app where we systematically generate blockbusters by A/B testing the content of our stories. This process is our own unique creation, and something which has never before been done in the entertainment industry.

At present, we are an international team of 85 passionate and dedicated inventors and entrepreneurs and we are growing quickly. We are proud that our mission has persuaded early investors in Google and Spotify to back us, as well as attracted talents from Netflix, Activision Blizzard, DeliveryHero, Babbel, and N26 to join us.

We invent new solutions to problems we encounter, as opposed to simply iterating upon existing solutions.

Join us to build the Disney of the 21st Century!

FT1000: #8 Fastest-Growing Company in Europe 2023