Office Coordinator

5 Months ago • All levels

Job Summary

Job Description

Tesla seeks a part-time Office Coordinator for its French HQ in St-Ouen. This hands-on role involves planning, coordinating, and leading all HQ office operations, acting as the point person for internal teams and external visitors. Responsibilities include managing workplace projects (space management, event support, department moves), ordering supplies, handling mail and packages, and providing general support. The ideal candidate will possess strong communication skills (French and English), organizational abilities, and experience in workplace operations, facilities services, or hospitality/project management. The role requires excellent communication, problem-solving, and multitasking skills in a fast-paced environment.

Must have:

Workplace operations experience
Excellent communication (French & English)
Strong organizational skills
Project management experience
Proficient in handling multiple tasks

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Job Details

What to Expect

Please upload your CV in ENGLISH.

Tesla is looking for an Office Coordinator based out of our French HQ in St-Ouen, who will play a critical role supporting the teams that support Tesla’s operational and employee experience needs. Our team achieves results by being driven, innovative, collaborative and trustworthy. This role is hands-on and provides expertise in the areas of workplace operations, office management, hospitality and project management.

The Office coordinator plans, coordinates, and leads all HQ office operations and communicates to all stakeholders effectively. As the point person for the HQ office, success in this position requires balancing the competing needs of internal teams and external visitors. This involves a high level of employee and visitor interaction. The ideal candidate will possess the acumen to communicate effectively with internal team members.

This role will support and execute a variety of workplace projects, including space management throughout the building, incl. Seating Plan, reactive tasks like broken desk, storage (e.g., lockers and cabinets), event support (e.g., coordinate staff and set-up and clean-up of events), breakrooms and common areas, department moves throughout the facility and/or other Tesla facilities.

What You’ll Do

Planning & Coordination

Support with the planning, execution and implementation, and follow up of all office tasks and projects
Partner with recruitment and leadership team on recruitment assessment day and onboarding day plans, also coordinate planning and setup of recruitment assessment days and onboarding days
Identify local team’s needs for office tools, and provide appropriate support
Take inventory and order supplies for office as necessary

Operational Excellence & Processes

Play an active role in achieving a consistent employee and visitor experience
Serve as liaison to, and work cross-functionally with all French based team and provide general support to visitors
Handling all inbound mail and inbound packages service such as sorting out letters, mail and packages and informing, scanning and sending them to the right people including traffic fines management for France

What You’ll Bring

Relevant experience in Workplace Operations, Facilities Services, and/or closely related function relating to hospitality or project management
Self-starter with the ability to work under minimal guidance and direction
Enthusiasm for exceeding expectations and driving continuous improvements in creating an attractive workplace and seamless workplace operations
Understanding for Tesla’s vision to be translated into innovative workplace initiatives
Excellent communication skills in French, with a business level fluency in English (written and spoken)
Resourceful and self-motivated with ability to work in changing environments
Proven organizational skills, attention to detail, and ability to handle multiple tasks