Office Coordinator (Part-Time)

5 Months ago • All levels

Job Summary

Job Description

Tesla seeks a part-time Office Coordinator for its Belgian HQ in Londerzeel. This role involves planning, coordinating, and leading all HQ office operations, acting as the point person for internal teams and external visitors. Responsibilities include managing workplace projects (space management, seating plans, event support, department moves), handling mail and packages, and ordering supplies. The ideal candidate possesses strong communication skills in Dutch, English, and French, proven organizational abilities, and experience in workplace operations or related fields. The position requires a high level of interaction with employees and visitors, ensuring a seamless workplace experience.

Must have:

Workplace operations experience
Excellent communication (Dutch, English, French)
Organizational skills
Project management skills
Handles multiple tasks effectively

2 skills required

2 skills required for this role

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communication

monday

Job Details

What to Expect

Tesla is looking for a part-time Office Coordinator based out of our Belgian HQ in Londerzeel, who will play a critical role supporting the teams that support Tesla’s operational and employee experience needs. Our team achieves results by being driven, innovative, collaborative and trustworthy. This role is hands-on and provides expertise in the areas of workplace operations, office management, hospitality and project management.

The Office coordinator plans, coordinates, and leads all HQ office operations and communicates to all stakeholders effectively. As the point person for the HQ office, success in this position requires balancing the competing needs of internal teams and external visitors. This involves a high level of employee and visitor interaction. The ideal candidate will possess the acumen to communicate effectively with internal team members.

This role will support and execute a variety of workplace projects, including space management throughout the building, incl. Seating Plan, reactive tasks like broken desk, storage (e.g., lockers and cabinets), event support (e.g., coordinate staff and set-up and clean-up of events), breakrooms and common areas, department moves throughout the facility and/or other Tesla facilities.

Working hours: Monday – Friday 8:30AM – 12:30PM

What You’ll Do

Planning & Coordination

Support with the planning, execution and implementation, and follow up of all office tasks and projects
Identify local team’s needs for office tools, and provide appropriate support
Take inventory and order supplies for office as necessary

Operational Excellence & Processes

Play an active role in achieving a consistent employee and visitor experience
Handling all inbound mail and inbound packages service such as sorting out letters, mail and packages and informing, scanning and sending them to the right people including traffic fines management for Belgium
Government platform ‘ebox’ management

What You’ll Bring

Relevant experience in Workplace Operations, Facilities Services, and/or closely related function relating to hospitality or project management
Self-starter with the ability to work under minimal guidance and direction
Enthusiasm for exceeding expectations and driving continuous improvements in creating an attractive workplace and seamless workplace operations
Understanding for Tesla’s vision to be translated into innovative workplace initiatives
Excellent communication skills in Dutch, with a business level fluency in English and French (written and spoken)
Resourceful and self-motivated with ability to work in changing environments
Proven organizational skills, attention to detail, and ability to handle multiple tasks