Office Manager

Job Overview

Wargaming is looking for a positive, problem solver and enthusiastic Office Manager to strengthen the Wargaming Office Administration team in our Belgrade office!

The main tasks of the Office Manager are to be the first point of contact and to facilitate the smooth day-to-day running of the office including internal and external questions, supporting in-company processes, and communication. The Office Manager works closely with the Office Administration team on all aspects of the office – premises, equipment, facilities, office services, and supplies.

What will you do?

• Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Manage company’s incoming and outgoing letters, packages, e-mails, phone calls, and other forms of communication
• Daily supervision of conference rooms, general office areas, kitchens, and office supplies
• Support employees with their ad-hoc requests for office inventory, working lunch, internal and external meetings
• Prepare and administer documentation & archiving processes, set up comprehensive digital and hard copy filing
• Manage different internal systems like Parking, Jira, access cards monitoring tools
• Keep updated records of office expenses and costs
• Act as the point of contact between the manager and internal/external clients for Chief of Staff Manage diary and schedule meetings and appointments for Chief of Staff

What are we looking for?

• Proven work experience as an Office Manager (at least 2 years), or similar role in IT industry
• Proficiency in Microsoft Office Suite
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills and attention to detail
• Multitasking and time-management skills, with the ability to prioritize tasks
• Discretion and confidentiality
• Team player and customer service attitude
• Fluent English language skills
• Able to execute on projects, from the start to completion

What additional skills will help you stand out?

• Experience in office, procurement and vendor management
• Proficiency in office software (Microsoft Office, Google Workspace)
• Events planning experience is a plus
• Proficiency in English
• Russian language will be considered as advantage

Work mode

Onsite (Monday-Friday, from 9am to 5pm).

Benefits

Benefits and perks are tailored to the local market and culture. Our benefits in Belgrade include:

• Annual leave of 20 working days (additional days based on years of service at Wargaming: up to 25 days)
• Additional paid time off (5 Personal Days, Birthday Leave, Marriage Leave, Compassionate Leave)
• Sick Leave Compensation, Maternity Leave Benefits
• Premium Private Health Insurance
• Career development and education opportunities within the company
• English clubs and platform for learning languages
• Mental well-being program (iFeel)
• Commuting allowance
• Company events
• FitPass membership
• Discounts for employees
• Personal Gaming Account
• Coffee, fruits, and snacks in the office
• On-site canteen with subsidized prices for food and drinks
• Seniority Awards
• Referral program - you can recommend the best talents to the Company and receive a reward

Please submit your CV in English to ensure smooth processing and review.