Operations Coordinator

Onward Search is a specialized staffing and talent solutions company that helps professionals find top jobs with the nation’s leading brands. We’re looking to hire an Operations Coordinator for a leading video game company. A globally renowned gaming leader that combines cutting-edge innovation with a collaborative, inclusive culture, empowering creators to shape iconic, immersive gaming experiences. 

You’ll join the Studio Operations team to manage operational tasks, including project coordination, event planning, and process improvement, using strong communication and organizational skills. 

 This is a 7–12-month contract opportunity. The role is located in Santa Monica CA and hybrid. 

Operations Coordinator Responsibilities:  

• The operations coordinator will be joining a fast-paced team helping to coordinate projects across the team and working cross-functionally. 

• Soft skills such as strong communication skills, strong organization skills, and attention to detail are necessary to be successful in this role. 

• This person will assist with onboarding, offboarding, organization of team data, event planning, process management, coordination of team initiatives, invoice processing, inventory management, and other tasks, on site at our HQ location. They will get involved with nearly every area of the studios business and need to be able to work quickly and accurately to meet the needs of our team across the different projects that we touch. 

• They will need to be organized and understand how to tailor the right type of communication and skill sets to different situations to find the best solutions to different types of problems. Critical thinking is a must, as operations handles a variety of unique situations. 

• They should be resourceful, self-motivated, and committed to delivering excellent, reliable results. They should be open-minded, flexible, collaborative, and possesses strong emotional intelligence. 

Operations Coordinator Requirements:  

• 2-5 of experience coordinating projects in a corporate environment ideal 

• General understanding of project management fundamentals (e.g. scheduling, tracking, reporting) 

• Project Coordination: Ability to plan, execute, and assist within operational projects effectively 

• Process Improvement: able to identify inefficiencies and optimize processes at basic level or participate in such processes as a team 

• Experience with Microsoft Word, Excel, Outlook 

• Experience with a variety of project management tools (Jira, Confluence, Monday) 

• Organized with a strong attention to detail 

• Participating in on-site resource allocation, set up for events, and in person support for our studio team members 

• Documentation and Process Mapping: Ability to maintain accurate documentation 

• Ability to consistently deliver well-organized, concise updates and reports as needed 

• Positive attitude and collaborative in nature 

• Proactive & action-oriented; responds quickly to challenges, takes initiative and owns their work and outcomes 

• Allocates own tasks and responsibilities to ensure deadlines are met 

• Detail oriented, understands how to prioritize tasks and account for small and large details alike 

• Critical thinking necessary - must be able to problem solve and understand needed next steps 

• Problem-Solving - able to quickly analyze and resolve operational challenges 

• EQ and ability to self-regulate and work under pressure 

• Can influence without authority 

• Maintains high standards 

• Excellent verbal and written communication skills - communicates in a clear, concise, and professional manner 

• Time management - can prioritize tasks effectively to meet needed deadlines, balancing competing priorities & spends time on whats most important 

• Adaptable - adjusts to changes in workflow, systems, company needs, or problems as needed 

• Collaborative - earns trust & respect of peers; is viewed as a team player; works effectively across departments, building strong relationships across the organization 

• Knowledge of specific project management methodologies such as Waterfall, Agile, etc. 

• Active video game player across a variety of genres, especially Mobile 

Perks & Benefits:  

• Medical, Dental, and Vision Insurance 

• Life Insurance 

• 401k Program 

• Commuter Benefit 

• eLearning 

• Education Reimbursement 

• Ongoing Training & Development 

• *To qualify for our benefits package, you must work over 30 hours per week and the length of assignment must be a minimum of 10 weeks. 

To learn more about this Operations Coordinator opportunity, apply now. Our recruitment team will be in touch, guide you through the interview process, and advocate on your behalf. 

Employer Details:

• Onward Search is an equal opportunity employer, dedicated to a policy of non-discrimination in an employment with regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, veteran status or any other classification protected by federal, state and local laws and ordinances. Candidates must be at least 18 years old to be considered for employment. EOE/M/F/D/V/SO.
• In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
• Onward Search is unable to support 1099 / Corp-to-Corp or Independent Contractor arrangements at this time. All freelancers will be paid as W2 employees.
• Onward Search offers medical, dental, vision benefits, as well as a 401k program, for all eligible full time temporary assignments.
• Onward Search is a drug-free workplace.
• Onward Search is a nationwide staffing agency and talent solutions provider specializing in creative, marketing and technology. Our clients are continuously turning to us to fill their open positions. Therefore, there is no application deadline for this position, as we are seeking candidates for this type of role across all our clients on an ongoing basis.