Payroll Specialist
Job Summary
Job Description
The Payroll Specialist will be responsible for managing global payroll activities, developing scalable processes, overseeing payroll systems, and ensuring accurate and timely payroll submission and reporting. The role involves collaborating with the Finance and HR teams to provide accurate reports. The specialist will manage multi-state and global payroll disbursements, ensure accurate calculation of wages, tax withholdings, and company deductions, and ensure compliance with payroll laws. They will also maintain pay data, process updates, complete tax filings, and reconcile accounts. Excellent customer service to employees is expected. The role reports to the VP of People Operations and Total Rewards.
Must have:
- Manage multi-state and global payroll disbursements.
- Ensure accurate calculation of wages and deductions.
- Ensure compliance with payroll laws and best practices.
- Perform payroll payments and account reconciliations.
- Strong knowledge of payroll operations and regulations.
- Proficient in Microsoft Excel or Google Sheets.
Good to have:
- Canadian payroll experience is highly preferred.
- Experience with UKG payroll systems is highly preferred.
- Associate’s/Bachelor’s degree is a plus.
4 skills required
Job Details
The Payroll Specialist will support the company's growing global payroll activities. They will help develop scalable processes, oversee payroll systems and ensure timely and accurate global payroll submission and reporting. The position is part of our People Team and will interact closely with Finance to provide accurate and timely management reporting. This role reports to the VP of People Operations and Total Rewards
- Manage and ensure disbursement of multi-state, global payroll across the company and coordinate payroll processing with the outside service provider
- Provide Excellent customer service to employees with a quick turnaround time
- Work with department leads to ensure the accurate reporting of time and attendance prior to each payroll processing period
- Ensure accurate calculation of wages, tax withholdings, and company deductions
- Maintain pay data entry for all lines of business and process accurately and timely
- Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates
- Ensure compliance with federal, state, and local payroll, wage, laws and best practices
- Complete applications for income, withholding and unemployment tax accounts in new jurisdictions (state and local).
- Perform quarterly tax filing, year-end processes, and issue of W-2.
- Perform payroll payments and account reconciliations.
- Coordinate with HR and Accounting to verify employee data and accounts.
- Develop and maintain strong relationships across all levels within the organization.
- Demonstrated knowledge of multi-state and Federal Labor laws, pay practices and policies
- Solid understanding of payroll operations including transactions such as 401K compensation and contribution funding limits, incentive/bonus/benefit offerings, multistate payroll regulations, payroll tax law and filings, etc.
- A strategic planner with sound technical skills, analytical ability, good judgment and strong operational focus
- Ability to work independently and to carry out assignments to completion within parameters of instructions given
- Strong Microsoft Excel or Google Sheets with the ability to perform v-lookups, pivot tables, and a variety of formulas
- Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
- 2-3 years of multi-state payroll experience required
- Canadian payroll experience highly preferred
- Experience with UKG payroll systems highly preferred
- High school diploma, Associate’s/Bachelor’s degree is a plus
Lightcast is proud to be an equal opportunity workplace and is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. Lightcast has always been, and always will be, committed to diversity, equity and inclusion. We seek dynamic professionals from all backgrounds to join our teams, and we encourage our employees to bring their authentic, original, and best selves to work.
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