Production Coordinator

Business Unit: Company 3
Position: Production Coordinator
Location: Santa Monica, CA 
*Pay Range: $22.00 - $25.00 USD Hourly

 

Position Summary:

The Color Production Coordinator (Short Form) functions as a direct support to the assigned Producer and is a point of contact while working with internal and external teams to organize, supervise, and monitor the progress of projects. The Producing team holistically is responsible for oversight and management of the commercial production process from initial client contact, bidding, scheduling to delivery. 

Possessing a strong attention to detail in a fast paced environment, the Color Production Coordinator demonstrates an ability to work successfully in a collaborative environment, delivering accurate and quality work on schedule, and has excellent skills in building relationships and communicating effectively. 

This role requires a highly professional demeanor and diplomacy when dealing with clients, production management, coworkers, and artists. The Color Production Coordinator reports into the Head of Production and actively provides support and executes task-based work for the commercial producing team. 

This position will require working in our Santa Monica studio on a regular basis.  You may also be required to travel and work out of our studio in Hollywood, as needed. Must be able to work variable shifts, as needed. Available to work overtime and variable shifts, including late nights, weekends and holidays, as necessary per business needs. 

Main Duties:

The Production Coordinator will support the Producer for daily color sessions. They will act as an additional point of contact alongside their assigned producer for their internal CO3 team and clients via in-person interactions, e-mail, and phone. They will also assist in maintaining effective communication with the internal team and clients regarding job status. They will help coordinate and verify project needs prior to any session start times and/or client arrivals as well as deliveries. They will help keep a pulse on all projects being produced including the status of individual commercials and budgets. 

The following tasks illustrate some of the primary responsibilities: 

• Firsthand communication with Producers upon arrival and throughout the day. 
• Assisting in the collection and logging of project statuses and key information. 
• Keeping the production team up to date on project status. 
• Supporting color assists with project information, prioritizing tasks, and ensuring they have the elements to complete their tasks. 
• Interfacing with the client if required elements for jobs are missing. 
• Assisting the producer in the creation, actualizing and billing of work orders. 
• Ensuring all resources assigned to the job are available as scheduled. 
• Making sure projects and resources are ready for sessions to begin on time. 
• Working with the Studio Operations team to setup and support virtual sessions for offsite clients.  
• Working with the Producer and assistants to troubleshoot any session related problems. 
• Assisting in greeting and escorting clients to the bays upon arrival.  
• Assisting in checking in on artists, clients, assists, and client services on a regular basis to make sure the session is well supported.  
• Notifying the Producer if any delivery deadlines that will or are in jeopardy of being missed. 
• Tracking revised projects and ensure they are archived daily by the Assist team.  
• Working with Production Managers to effectively manage SAN storage capacity.
• Communicating with our Engineers if any network issues arise. 
• Engaging Engineering staff to resolve urgent technical problems. 
• Coordinating project details across sister facilities. 
• Developing an understanding of the relation between production team and the various support teams (Operations, Assists, Scheduling).
• Supporting the primary producer in managing artist schedules on a daily basis.  
• Collaborating with the scheduling team to gather artists’ holds and share them with the client as required.  
• Supporting the primary producer with creating and sharing bids.  
• Active participation in production meetings.  
• Working with Production Managers if any weekend/holiday work is necessary to appropriately staff assistant coverage.   
• Collecting final masters from Client for archiving.  
• Other evolving tasks that each project may require.

What You Bring:

The ideal candidate will bring strong communication skills and a self-starting, positive, can-do attitude. They will be adaptable, organized, and proactive. They will be a great collaboration with all members of a project. They will be perseverant under pressure in a quick pace environment. They will bring the ability to follow direction and to provide timely, comprehensive updates and follow-thorough. They will be an available, reliable source of information about project status updates. They will bring the ability to work successfully with different personality types and work styles. The ideal candidate will also bring the following:

• Strong sense of urgency and prioritization skills.
• Ability to change priorities quickly as project requirements may shift.
• Comfortable communicating to high status clients and senior level artists/executives.
• Strong time management skills.
• Experience with Microsoft Office: Outlook, Excel and Word.
• Basic administrative skills including but not limited to typing, answering phone calls and responding to emails/instant messages, scanning or printing documents, creating and saving PDF documents, organizing electronic and physical project information, etc. 
• Previous experience working in a fast-paced environment and/or similar field.
• Basic knowledge of the Color Correction Process.
• Basic knowledge of offline editing, VFX and sound workflows.
• Basic knowledge of scheduling the post process.
• Basic knowledge of task based software (ClickUp, Asana, Jira).
• Desire for post production and being comfortable asking questions to be able to learn and grow.
• Ability to anticipate potential project setbacks and proactively recommend solutions to prevent project delays.

ABOUT THE COMPANY:

Company 3, including its various business units and family of brands, provides a full range of Creative Services for content creators, including conceptual design, pre-vis, look development, ideation and rapid prototyping, 3D animation/CGI, motion graphics/designers, matte painting, compositing, dailies and production services, color grading, post-production finishing, marketing/trailers, live-action production, experiences, and more.

Diversity and Inclusion at Company 3:

Creativity has diversity at its core. We celebrate the value of each unique experience by being dedicated to fostering the most diverse, equitable, and inclusive culture where every employee feels empowered and safe to show up to work as their full self.

It is our policy to provide equal employment opportunities to all applicants and employees. Please inform the Company's HR representative if you need assistance completing any forms or otherwise need any accommodation or support in order to participate in the application process.

*The listed pay range represents the lowest to highest range that we in good faith believe we would pay for this role at the time of this posting. This range may be modified in the future. An employee’s pay position within the range may be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, local currency exchange rates, performance, shift, travel requirements, sales or revenue-based metrics, applicable law, and business or organizational needs. 

The benefits for eligible part-time employees working 25 or more hours per week and full-time employees in the US include a comprehensive package of health, retirement, and insurance benefits and paid time off. The benefits for eligible project hires and part-time employees working less than 25 hours per week in the US include retirement, select insurance benefits, and where required by law, health benefits. For roles filled in Canada and other territories, local benefits plan offerings as adopted and amended from time to time will apply.

The above compensation and benefits information is provided in accordance with various state, provincial, and local pay transparency laws.

This position is for an existing vacancy. Both external and internal candidates can apply for this role through the Company’s Career Page. The Company generally only contacts those individuals who have submitted an application which it wishes to interview. The application window for this position is expected to close by May 25, 2025.