Production Coordinator

4 Weeks ago • 3 Years + • Product Management

Job Summary

Job Description

The Production Coordinator and Administrative Assistant will join the team in Liège. This hybrid role requires skills in production management and studio administration. Key responsibilities include supporting the production manager, reviewing and documenting notes, tracking artist tasks, organizing meetings, resolving workflow issues, and maintaining a calm work environment. Administrative duties include managing phone systems, handling documents, preparing contracts, and managing office supplies. The ideal candidate should possess excellent time management skills, proficiency in Excel/Google Sheets, interest in administrative processes, and strong communication skills. Experience with production management tools like Kitsu or Shotgrid is a plus.
Must have:
  • 3 years minimum experience in similar production coordination role.
  • Excellent time management and multitasking skills.
  • Proficiency in Excel/Google Sheets for managing schedules and databases.
  • Aptitude in administrative and HR management.
  • Strong communication skills and ability to work with different personalities.
  • Fluent in French.
Good to have:
  • Experience with production management tools (Kitsu, Shotgrid).
  • Knowledge of the animation, film, or special effects industry.

Job Details

Localisation : Liège, Belgique (sur site uniquement)
Durée : 10-12 mois
Date de début : Au plus vite

 

À PROPOS DU POSTE

 

Nous recherchons un.e coordinateur.trice de production et assistant.e administratif.ve pour rejoindre notre équipe à Liège. Ce poste hybride requiert à la fois des compétences en gestion de production et en administration du studio. Vous serez un maillon essentiel pour assurer la fluidité des opérations de production et la bonne gestion des infrastructures.

 

Missions :

 

Côté Production :

  • Soutenir la chargée de production.
  • Examiner, documenter et transmettre les notes de review aux artistes.
  • Suivre la liste des tâches de chaque artiste et contrôler leur progression.
  • Organiser des réunions et assurer une planification fluide.
  • Identifier et résoudre les problèmes liés à la planification ou au workflow.
  • Maintenir un environnement de travail calme et efficace.
  •  

Côté Administratif :

  • Gérer les systèmes téléphoniques, rediriger les appels et répondre aux demandes d'informations.
  • Assurer la gestion administrative des documents, des archives et du courrier.
  • Préparer les contrats, compléter les dossiers et accueillir les nouveaux arrivants.
  • Servir de liaison avec la gestion de l'immeuble et les prestataires de maintenance.
  • Gérer les stocks de fournitures de bureau et d'équipements.
  • Saisie de données bancaires, RH, etc.

 

Compétences requises :

 

  • Expérience : Minimum 3 ans dans un rôle similaire dans la coordination de production.
  • Rigueur et organisation : Excellentes compétences en gestion du temps et en multitâche.
  • Maîtrise d'Excel/Google Sheets : Capacité à gérer des plannings et des bases de données.
  • Aptitude en gestion administrative et RH : Intérêt pour les processus administratifs et la gestion du personnel.
  • Compétences relationnelles : Capacité à communiquer efficacement avec différentes personnalités et styles de travail.
  • Français courant.

 

Compétences appréciées :

 

  • Expérience avec des outils de gestion de production (Kitsu, Shotgrid).
  • Connaissance de l'industrie de l'animation, du cinéma ou des effets spéciaux.

 

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About The Company

Stim Studio is a creative studio specializing in 3D animation, VFX, and 2D work. They are looking for talented individuals to join their team. They offer a friendly team environment. If you are passionate about animation, ready to work with a friendly team and give it your all at ping pong, then they invite you to apply to join their team.

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