Production Team Coordinator

3 Months ago • All levels • Product Management

Job Summary

Job Description

The Production Team Coordinator supports the Production team in London and Los Angeles. The role involves administrative tasks, project management, and reporting to the VP, Production. Key responsibilities include meeting support, departmental coordination, diary management, database implementation, document management, stakeholder communication, onboarding support, presentation creation, and event coordination. This role ensures smooth production operations and supports new talent onboarding.
Must have:
  • Meeting support and note-taking.
  • Departmental coordination and task management.
  • Diary management and administrative support.
  • Database implementation and reporting.
  • Document organization and maintenance.
  • Stakeholder communication and liaison.
  • Onboarding support for new talent.
  • Creation and updating of presentations.
  • Coordination of studio events.
Perks:
  • Free Private Healthcare
  • Enhanced Maternity and Paternity leave
  • Matched 5% pension scheme
  • Free yoga/fitness wellbeing classes
  • Free weekly lunch
  • Friday drinks @ 4pm

Job Details

The Role:

The Production Team Coordinator is responsible for departmental support across the Production team in London and LA. Reporting directly to the VP, Production the role will support with general administrative tasks, undertaking various projects and reporting back to the VP, Production to support the successful running of the department on critical projects and IP streams.

📍London, Camden | Office based | Benefits including Free Private Healthcare, Enhanced Maternity and Paternity leave, matched 5% pension scheme, free yoga/fitness wellbeing classes, free weekly lunch and Friday drinks @ 4pm ✨

Key responsibilities:

  • Reporting directly to VP, Production and supporting with meeting generation, attendance, note taking, ensuring follow up
  • General departmental coordination to support team members with individual, as well as team, tasks, meetings and follow up.
  • Diary management and admin support (expenses etc.) for Studios management team in London
  • Work with management team to implement databases, trackers and reporting across Production
  • Organise and maintain production-related documents, contracts, and other important information. Ensure easy access and retrieval of files.
  • Liaise effectively with internal teams (e.g., production, creative, legal) and external partners. Facilitate clear and concise communication across all stakeholders.
  • Support management team with creation of studio supporting and onboarding documentation, filing systems etc to enhance standardisation
  • Proactively identify and address potential administrative or logistical challenges to ensure smooth production operations.
  • Supporting the talent team on onboarding of new talent including interns and work experience
  • Creation and updating of department presentations and decks
  • Supporting the coordination of Studios events (breakfasts, lunches etc.)
  • Other general admin support and ad hoc project tasks

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London, England, United Kingdom (On-Site)

London, England, United Kingdom (On-Site)

London, England, United Kingdom (On-Site)

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