Project Controls Manager

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Meow Wolf opens portals of possibility. Come as you are! 

We are individuals who inspire creativity in people's lives through art and exploration, so that our combined imaginations can transform the world we live in. We create immersive and interactive experiences that transport audiences into fantastic realms of story and exploration.  Our Vision is to be the world’s leading creative company, reimagining the paradigm of art and storytelling, to make a positive difference in the world.  

We share a strong commitment to Belonging through our values of: 

• Collaborative Creativity: We believe the act of creating together amplifies possibilities.

• Provocative Playfulness:  We celebrate the unexpected because it is the doorway to discovery.

• Outsiders Welcome: We are all outsiders at heart, and we create space for everyone to feel like they belong.

• Authentic Compassion: We are “kind punks” - supportive to each other and standing up for what we believe in.

• Audacious Courage: We have the courage to radically reinvent ourselves to push the boundaries of art.

If this all sounds like YOU, read on….

Job Description:

Location: This position is remote/ hybrid-eligible, provided the candidate resides within the following markets: Santa Fe, Denver, Las Vegas, Dallas, Los Angeles or New York City.

Compensation:

The salary range for this position is $103,130 to $154,180.  Compensation is based on location and experience.  This position is also eligible for an incentive of 8%. Incentives are not guaranteed and are based on company performance.

Deadline: The deadline for submitting applications for this position is July 30, 2025. Meow Wolf reserves the right to extend this deadline if needed.

The Project Controls Manager of Planning and Scheduling plays a pivotal role in providing planning and schedule support to executive management, overseeing planning and scheduling responsibilities across our entire project portfolio.

Are you a dynamic and roll-up-the-sleeves scheduling professional with seasoned experience in the themed entertainment, immersive arts or hospitality industries? Join Meow Wolf’s project controls team as our Project Controls Manager, where you’ll be responsible for supporting project teams with planning and schedule development for design, construction and show installation for new exhibitions, as well as Sustainment and Expansion projects. Scope of planning and scheduling responsibilities include development/establishment of program/project schedules, show concept development, building construction, show production and installation.

Essential to the role is possessing strong interpersonal skills and bringing a partnership approach to planning with both internal and external stakeholders who range from Creative Directors to vendor partners.
 

Key Responsibilities

• Strategic Planning & Program Oversight:

  • Collaborate with Senior Leadership to align individual project schedules with overall program objectives and long-term strategic goals.

  • Spearhead the development of Meow Wolf’s facility design, construction, and show installation schedules to ensure an incredible immersive guest experience.

  • Oversee and manage inter-project dependencies across the entire portfolio, proactively identifying and resolving conflicts to ensure cohesive strategic execution.

• Schedule Development & Management:

  • Oversee Project Scheduler Consultants to develop comprehensive plans and integrated master schedules from diverse drawings, specifications, and scoping documents.

  • Establish and maintain program and project master schedules across their full life cycles using scheduling software (Planera).

  • Develop and maintain critical path logic networks, leveraging historical data for realistic forecasting.

  • Coordinate with estimating and finance teams to define appropriate scope detail and durations for schedule activities.

• Coordination & Communication:

  • Lead planning and coordination meetings, collecting progress, evaluating variances, and developing work-around plans.

  • Produce essential reports for project teams and executive management, ensuring frequent, clear communication with all internal and external partners on complex topics.

  • Provide expert schedule guidance to project teams throughout all project phases.

  • Integrate schedule input from all internal and external project organizations, including contractors and vendors.

• Optimization & Risk Management:

  • Contribute to program-level risk management by identifying schedule-related risks across the portfolio and proposing mitigation strategies to executive management.

  • Support strategic resource allocation and capacity planning discussions by providing accurate schedule forecasts and insights into future resource demands.

Required Qualifications

• You have demonstrated knowledge of construction methods and planning and the ability to interpret design drawings and specs.

• You are skilled in effectively presenting information in one-on-one and small group situations and to lead and facilitate meetings.

• You are skilled in problem solving as well as anticipating changes within the project scope.

• You hold excellent interpersonal skills, written and oral communication skills, organizational as well as creative thinking Essential tools to set you up for success.

• You bring 7+ Years of proven experience in engineering/construction planning and scheduling experience and 3+ years theme park planning/coordination experience preferred; or equivalent combination of education and experience.

• You must possess an in-depth knowledge of core platforms and programs as they will be utilized on a daily basis:

  • Google Suite

  • Microsoft Office

  • Keynote

  • Gantt charts

  • Netpoint

Work Environment and Physical Demands 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed must be representative of the knowledge, skills, minimum education, training, licensure, experience, and/or ability required.  

Work Environment: 

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and scanners.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Physical ability to walk, stand, take stairs/slides/elevators, and navigate the elements during the day and night. Employees may be required to remain in a sitting or standing position for prolonged periods, and repeat motions that may include the wrists, hands, and/or fingers. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.   Must be able to lift up to  15 pounds at times.

The employee will comply with the company and OSHA standard workplace safety protocols. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Work Schedule

This is a full-time position, and hours of work and days are Monday through Friday, 9 a.m. to 5 p.m. or 10 a.m. to 6 p.m. Occasional evening and weekend work may be required as job duties demand.

Supervisor Responsibilities

This position does require supervisory responsibility.

Travel 

This position will require some travel (10%-25%)

Other Duties 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.  

IMPACT: Meow Wolf is committed to our DIY roots and grassroots community support principles. To document that commitment, we converted our legal designation into a Delaware Public Benefit Corporation and have certified as a B Corporation. As a B Corp, we have a triple bottom line of supporting financial, social and environmental wellbeing in our community.

INCLUSION:  Meow Wolf is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to ensuring all employees enjoy and thrive in a work environment where differences make us the vibrant, wonderful community we are! All employment decisions at Meow Wolf are based on business need, job requirements, and individual qualifications, without regard to race, color, ancestry, national origin, gender, pregnancy, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, veteran status, service in the military or any other characteristic protected by federal, state or local law.

BENEFITS:

The choices we make concerning our benefits during enrollment periods are among the most important we select for ourselves and our families. As part of the total compensation package for full-time employees, Meow Wolf offers a comprehensive benefits package that includes various options to meet individual healthcare and financial needs along with many perks.  

• Medical Insurance options: PPO & HDHP*

• Dental and Vision Insurance*

• HSA, HRA, and FSA options*

• 401k Retirement Plan

• Company paid Life Insurance Policy and Disability Coverage(s)*

• Voluntary Critical Illness and Life Insurance Policies*

• Company Paid Employee Assistance Program

• Paid Parental Leave for 12 weeks

• Discount off Meow Wolf Gift Shop Merch and Cafes

• Admission to Meow Wolf attractions for employees and guests

*Regular or Project Based Full-time positions

Please visit www.meowwolf.com/careers for more information.