Project Coordinator

Hogarth is the Global Content Experience Company. Part of WPP, Hogarth partners with one in every two of the world’s top 100 brands including Coca-Cola, Ford, Rolex, Nestlé, Mondelez and Dyson. With a breadth of experience across an extensive range of sectors, Hogarth offers the unrivaled ability to deliver relevant, engaging, and measurable content across all channels and media - both established and emerging. The number of channels at our fingertips; the need for speed; and the drive for mass personalisation, all mean that brands need different solutions.  Our global team of over 7,500 craft and technology experts brings together creative, production and innovation to help clients navigate this exciting and ever-changing world of today’s content experience.

WPP is the creative transformation company. We use the power of creativity to build better futures for our people, planet, clients and communities. Working at WPP means being part of a global network of more than 100,000 talented people dedicated to doing extraordinary work for our clients. We operate in over 100 countries, with corporate headquarters in New York, London and Singapore. WPP is a world leader in marketing services, with deep AI, data and technology capabilities, global presence and unrivalled creative talent. Our clients include many of the biggest companies and advertisers in the world, including approximately 300 of the Fortune Global 500. Our people are the key to our success. We're committed to fostering a culture of creativity, belonging and continuous learning, attracting and developing the brightest talent, and providing exciting career opportunities that help our people grow.  

A Hybrid working model

What does a Project Coordinator do at Hogarth?

The Project Coordinator will train on the End to End process and supports the Project Management and Client Service teams in managing the project health across key clients. They will own and manage tasks focused on supporting client projects, while learning production and project management. The Project Coordinator will learn the basics of project tracking, financial administration, resource allocation and reporting. Project Coordinators are curious observers of life, passionate about learning all they can about our industry. They are pro-active and adaptable, brave and resourceful. 

Reporting lines and key stakeholders

This role reports to the Director of Project Management.

You will work closely with finance, operations, and client teams.

Key Areas of Responsibilities

Process and Financial Management

• Completes tasks efficiently and with full accountability, producing high quality work with some direction
• Responsible for tracking of financial data and reconciliation across projects
• Proactive coordination of all the details throughout assigned project to ensure that all action-items and next steps are accomplished in a timely and accurate manner
• Manages job opening, job closing and PO tracking
• Creating estimates, generating invoices, setting up vendors
• Supports weekly revenue and project health tracking
• Updates and maintains status sheets and financial trackers
• Providing administrative support, including project and budget tracking
• Handles the monthly billing and tracking of all production budgets
• Learns/applies basic project management techniques.
• Managing tasks and deliverables with oversight from more senior PM’s
• Assistance with project management/workflow system data entry and reporting as needed
• Prioritize work, taking into consideration deadline, urgency, and complexity
• Participate in weekly status meetings

Communication

• Supports day-to-day communications with internal team, by coordinating meetings, notes, status reports, task lists, etc.
• Responds to information requests from the team
• Helps organize, attends (if required) and keeps minutes for internal meetings

Collaboration

• Develops relationships and forges seamless integration with all teams
• Works closely with internal stakeholders e.g. Print, Production, Account Management, Business Affairs and Finance
• Provides any additional administrative support to team as required

Development

• Demonstrating business etiquette in both meetings and written communications
• Demonstrates interest in and possesses basic knowledge of Hogarth and its client's business including financials, industry, competitive landscape, marketing channels, and strategic direction
• Learning about key agency disciplines such as Digital, Print, Content, Post and Primary production
• Attends required training to enhance knowledge
• Proactively keeps up on industry and client news, as well as current new technology trends
• Demonstrates professional, articulate, mature presence in all aspects of relationship building
• Participates actively and takes accountability of assignments

Requirements

• 0-2 years of experience
• Strong written and verbal communication skills
• Willingness to take on new challenges
• Great interpersonal skills
• Natural and effective collaborator
• A love of marketing and advertising
• Good listener
• Detail oriented
• Proven organizational skills
• Proficient in Microsoft Office Suite including Project and familiarity with online collaboration tool

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