Project Management Coordinator - Marketing

Scope:

• We are looking for a highly organized and proactive Project Management Coordinator to support our fast-paced marketing team.
• This role is critical in ensuring marketing initiatives are executed smoothly, timelines are met, and stakeholders are aligned.
• You’ll assist in managing cross-functional projects, tracking progress, and helping the team stay on task and on time for the North America and LATAM regions in second shift.

Our Current Technical Environment:

• Software: Wrike.
• Technical Skills Needed: Microsoft Office/O365.

What You Will Do:

• Coordinate and track the progress of multiple marketing projects, ensuring deadlines and deliverables are met.
• Organize project intake, assignment, and status updates across field marketing, creative, content, and digital teams.
• Maintain project documentation, timelines, and task lists in our project management system.
• Facilitate weekly check-ins, standups, and status meetings to keep projects moving forward.
• Act as a liaison between internal teams and external vendors or partners when needed.
• Flag risks, bottlenecks, or delays and escalate as appropriate.
• Assist with reporting on project metrics and outcomes.
• Continuously look for opportunities to streamline workflows and improve team efficiency.

What We Are Looking For:

• Bachelor’s with 2-4 years of experience in a project coordinator or project support role, preferably within a marketing or creative team.
• Experience working with or supporting digital marketing, creative production, or content teams.
• Exposure to marketing campaign lifecycles, asset development, or vendor coordination.
• Basic understanding of marketing concepts or workflows.
• Strong organizational skills with an eye for detail and a knack for timelines.
• Excellent written and verbal communication skills.
• Comfort managing multiple projects at once and adjusting quickly to shifting priorities.
• Experience in stakeholder engagement and managing expectations.
• Experience working in a fast-paced, deadline-driven environment.
• Familiarity with project management tools; Wrike experience is a strong plus.
• Proficiency in Microsoft Office and/or Office 365.