Proposals and Communications Assistant

4 Months ago • All levels

Job Summary

Job Description

This role requires strong Microsoft Office skills, image editing experience, excellent writing skills, and a keen eye for detail. You'll assist in preparing proposals for future projects, contributing to the pitching process through research, information gathering, and presentation creation. You'll also support internal communications and the studio's senior leadership team.
Must have:
  • Microsoft Office
  • Image Editing
  • Copy-writing Skills
  • Visual Detail
Good to have:
  • Graphic Design
  • Game Development
  • Photoshop, Figma
  • Understanding Game
Perks:
  • Career Growth
  • Work-life Balance

Job Details

__

PLAY, GROW and WIN

To be a part of Virtuos means to be a creator.  

At Virtuos, we harness the latest technologies to make games better and more immersive than ever before. That is why we pride ourselves in constantly pushing the boundaries of possibility since our founding in 2004. 

Virtuosi is a team of experts – people who have come together to share their mutual passion for making and playing games. People with the same enthusiasm for exploring new ideas and the constant drive to excel in their field. People who believe in earning success through dedication.

At Virtuos, we are at the forefront of gaming, creating exciting new experiences daily. Join us to Play, Grow and Win – together.

ABOUT THE POSITION

Black Shamrock is seeking a Proposals and Communications Assistant to join our ever-growing Dublin team. 

We are looking for someone with strong skills in collating and presenting information to assist with preparing proposals for future projects. The candidate will be expected to contribute across the pitching process - by helping with research, gathering and organizing information and helping to create visually compelling PowerPoint presentations. The candidate will also assist in internal communications and support the studio’s senior leadership team. This is an amazing opportunity for someone with the right aptitude, skills and enthusiasm to take on a unique role in the studio offering the opportunity to improve their skills and knowledge under the mentorship of senior staff. 

Our ideal candidate has a high level of enthusiasm for games, knowledge of a variety of game genres and ideally some experience with video game development. They are extremely well organized with time and task management and have a strong ability to organize and edit information. It is also essential to have a sharp eye for detail when preparing PPTs and maintaining alignment with the team vision. 

Responsibilities

  • Assist with preparing proposals by: 
    • Being proactive in researching topics relevant to different projects. 
    • Communicating with key team members, such as directors and producers.
    • Compiling notes, consolidating and organising information. 
    • Writing text and putting together information that follows the guidelines of each proposal.
    • Creating diagrams, flowcharts etc to visualize information. 
    • Making sure PPT proposals are clear, readable and in line with the style requirements of each project. 
    • Following art direction when working with PowerPoints e.g. when applying formatting, setting backgrounds, using text boxes and other PPT components.
    • Making formatting adjustments and applying their eye for detail and visual flair to ensure the proposals are highly polished and professional looking.
    • Proofreading to ensure there are no typos .

  

  • Assist with internal studio communications and organization for easy accessibility for all team members by: 
    • Assembling and writing up information on selected topics. 
    • Assisting HR in maintaining central portal for relevant information for all employees. 
    • Keeping a centralized location for PPTs and other materials, for ease of access for relevant stakeholders. 
    • Helping prepare internal communication materials e.g. PowerPoints for studio presentations, newsletters. 
    • Working with IT, HR etc to ensure internal guides are user-friendly, well-written and easy to follow. 
       
  • Assist with other duties by: 
    • Creating content across studio social media. (E.g. LinkedIn, Instagram, X) 
    • Helping with capacity planning where needed under the guidance of the studio success director. 
    • Assisting with general office duties where necessary.  
  • Follow studio best practice in all aspects of work and accept and act on feedback.

Qualifications

Must Have: 

  • Strong Microsoft Office proficiency (SharePoint, PowerPoint & Excel). 
  • Image editing skills.  
  • Excellent copy-writing skills. 
  • Keen eye for visual and informational detail. 
  • Excellent attention to detail. 
  • Excellent organizational skills. 
  • Ability to work within a team. 
  • Long-standing passion and knowledge for games of multiple genres.  
  • Fluency in both written and spoken English.  

Good to Have: 

  • Graphic Design Skills (Photoshop, Figma). 
  • Understanding of Game Development. 

     

WHAT WE OFFER 

• Being part of one of the largest and fastest-growing game development studios in Ireland 

• Dynamic career paths contributing to some of the world’s biggest AAA titles in gaming 

• Opportunities to grow in a tight-knit community with a people-oriented culture 

• Healthy work-life balance and flexible work arrangements 

• Comprehensive company healthcare plan 

• Occupational Pension Scheme (including employer contribution) 

• Global training and development plans - study support, formal education, international experience, career planning and progression opportunities 

• Bank for paid sick leave and wellness leave 

• Subsidized leave 

• Relocation support 

• TaxSaver plans 

• Career and international mobility opportunities with Virtuos Internal Mobility Program 

People matter. Diverse opinions and experiences matter. At Virtuos, our talented teams are the cornerstone of our success, and we recognize that fostering and advocating for inclusivity is at the center of what we do best - we make games better, together. Virtuos is proud to be an equal opportunity employer that embraces diversity of thought, expression, culture, and backgrounds. 

About Us

Founded in 2004, Virtuos is one of the largest independent video game development companies. We are headquartered in Singapore with over 3,500 employees across 22 offices in Asia, Europe, and North America. Specializing in full-cycle game development and art production, we have delivered high-quality content for more than 1,500 console, PC, and mobile games. Our clients include 23 of the top 25 gaming companies worldwide. Visit  to find out how we can make games better, together. 
About Our Team
Black Shamrock was founded in 2016 and acquired by the Virtuos Group in 2017. The studio is Ireland’s largest PC and console game development studio and provides unique opportunities to work on multiple AAA titles. Our people are as diverse, exciting, creative, and dynamic as the projects that we work on. Black Shamrock is a place for talent to flourish and lifelong industry connections to begin.
Our in-house and full-service capabilities include narrative, game, sound and level design, animation, art, rigging, engineering, and graphics, to name a few areas our skilled team members work on. At Black Shamrock, we take pride in helping put Dublin on the world map as the birthplace of award-winning AAA games.

Job Info

  • Job Function Identification 766
  • Posting Date 10/25/2024, 08:52 AM
  • Locations Ireland, Dublin (Hybrid)
  • Job Function Schedule Full time
  • Linkedin Tags #LI-BSD #LI-CH1

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