Job Description
The Purchasing Assistant will be responsible for purchase order entry and maintenance, system setup and maintenance, shipment schedule management and communication, and regular reporting process execution. Responsibilities include reviewing and verifying purchase orders, maintaining ERP system data integrity, following up on past due orders, generating reports, resolving receiving discrepancies, managing supplier lead times, supporting on-time delivery, and supporting the invoice process. The role requires ensuring compliance with government laws, company policy, and ethical business practices. This position supports the smooth material supply at TAC and requires strong communication and problem-solving skills.
Good To Have:
- Oracle ERP experience
Must Have:
- 3-5 years purchasing experience
- Bachelor's degree or equivalent
- Proficiency in MS Office
- Purchase order management
- ERP system data integrity
- Supplier communication
- Report generation
Job Info
Job Description
General Purpose:
- Purchase order entry and maintenance
- System setup and maintenance
- Shipment schedule management and communication
- Regularly reporting process execution
- To support and secure the smoothly material supply at TAC
Position Summary, Responsibilities and Expectations:
- Review, verify and place purchase orders requested from planning requisitions
- Maintain ERP system data integrity through accurate data entry of purchase orders and subsequent updates
- Review and follow up daily on past due purchase orders, process planning PO expedite requests and report status to management
- Generate and submit the regular reports requested from management
- Resolve receiving discrepancies and process RTV transactions
- Manages Supplier lead-times changes and communicate with planning department to ensure accurate delivery schedules
- Support to have suppliers perform the on time delivery and execute the necessary escalation for suppliers’ reschedule to the team
- Support the invoice process completion, i.e. monthly freightage claim, credit note…etc
- Support the special assignments and drive a good quality result to complete in a timely manner
- Procures materials, expense items, equipment and services within the provisions of applicable Government Laws and regulations and Company Policy
- Ensures all procurement activities comply with the Company’s Code of Ethics & Business Conduct Guidelines, Purchasing Policies & Procedures, and legal & ethical business practices
Essential Skills and Experience:
- 3-5 Years purchasing experience, preferred experience of handling components in high volume
- Bachelor’s degree or equivalent experience
- Proficiency in MS Office
- A plus with Oracle ERP experience
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