Purchasing Specialist

The Purchasing Specialist will work in tandem with current Purchasing Specialists, to process product purchase orders for sales representatives across the United States and Canada. This vital role within the Company will assist the department in the ability to support the volume of this ever growing, fast paced, and energized corporate office.

How you'll make an impact:

• Work with Optiv’s sales representatives to process all product sales orders, confirming orders are aligning to the Optiv sourcing guide, vendor pricing is accurate, and client data on the sales order is accurate.

• Track fulfillment either by online procurement tools, physical bills, or emails from vendors. Enter serial numbers and term dates on products sold to ensure timely delivery and client satisfaction.

• Maintain vendor relationships with distributors and manufacturers to ensure seamless interaction between vendor and Optiv’s purchasing.

• Follow procedures to issue RMA’s for returned products, and adjustment Sales Rep’s commission report timely for each RMA. Follow up on all RMA’s to ensure credits are received from vendor/distributor in timely manner.

• Increase client service and communication with field

• Work with Optiv’s International order processing team to process international product sales orders, confirming orders are aligning to the Optiv International sourcing guide, vendor pricing is accurate, client data on the sales order is accurate and correct VAT and shipping charges are applied and billed.

• Follow procedures to work open product order reports as well as open sales order reports on a monthly basis. Review and research reports by working with the sales field and Vendors to ensure product is shipped timely, Client receives product, and revenue recognition is made.

What we're looking for:

• Bachelor's degree or equivalent purchasing experience

• Proficient in ERP tools (specifically NetSuite)

• Proficient in Microsoft Office

• Organized and methodical approach to record keeping

• Skill at prioritizing projects.

• Ability to maintain strict confidentiality with sensitive data.

• Excellent interpersonal skills and ability to work in a team environment.

• Strong verbal and written communications skills.

• Knowledge of accounting principals

• Past billing responsibilities, recommended

• Self-motivated

• Ability to work greater than 40 hours per week as needed

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Salary Range Description

The Hiring Range provided for this role is informed by (but not limited to) various factors including responsibilities of the position, work experience, education/training, internal peer equity, geography, as well as other market influences when extending an offer. The disclosed range has not been adjusted for these factors. This role may also be eligible to participate in a variable incentive-based bonus plan. Optiv offers a comprehensive compensation and benefits package, of which salary is a component.

What you can expect from Optiv

• A company committed to championing Diversity, Equality, and Inclusion through our Employee Resource Groups.
• Work/life balance
• Professional training resources
• Creative problem-solving and the ability to tackle unique, complex projects
• Volunteer Opportunities. “Optiv Chips In” encourages employees to volunteer and engage with their teams and communities.
• The ability and technology necessary to productively work remotely/from home (where applicable)

EEO Statement

Optiv is an equal opportunity employer. All qualified applicants for employment will be considered without regard to race, color, religion, sex, gender identity or expression, sexual orientation, pregnancy, age 40 and over, marital status, genetic information, national origin, status as an individual with a disability, military or veteran status, or any other basis protected by federal, state, or local law.

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