Senior Facilities Coordinator

1 Month ago • 3 Years +

Job Summary

Job Description

The Senior Facilities Coordinator will assist the Facilities Manager and Operations Manager in ensuring the smooth operation of ILM’s Studio and facilities. The role involves managing maintenance requests, HVAC/BMS requirements, contractor relationships, First Aid and Fire Warden training, reporting, and procedural WHS changes. The coordinator will also build and manage a proactive maintenance program, oversee studio aesthetics, manage car parking, and assist with staff events. The ideal candidate is an enthusiastic team player with exceptional organizational skills, capable of managing time effectively and prioritizing tasks in a fast-paced environment.

Must have:

Minimum 3 years in a similar role.
Experience in a fast-paced environment.
Excellent communication skills.
Exceptional organizational skills.
Ability to manage time effectively.
Methodical approach to resolving issues.
Team player to maximize team performance.

4 skills required

4 skills required for this role

Add these skills to join the top 1% applicants for this job

communication

team-player

talent-acquisition

problem-solving

Job Details

We are looking for a Senior Facilities Coordinator who will assist the Facilities Manager and Operations Manager with the overall smooth running of ILM’s Studio and facilities

We are looking for an enthusiastic individual with exceptional organisational skills, who is a Team player and strives to maximize the team/department performance.

On any given day you will work closely with, Technology Team, Facilities Team, Talent Teams, HR Team and the Finance Team.

Facilitates maintenance requests from the studio including ergonomic requirements.
Manages all HVAC/ BMS requirements
Manages relationships with contractors and suppliers including onboarding new vendors
Manages First Aid and Fire Wardens ensuring training is up to date
Assist Facilities Manager with reporting
Assist Operations Manager with implementing and driving procedural WHS changes
Build and manage a proactive maintenance program for the studio
Looks after aesthetics of the studio, working with Facilities Manager and Operations Manager
Manages ILM car parking for visitors and staff along with Disney Studios Australia Security team
Coverage of Facilities coordinators on reception desk and with all Facilities tasks when required
Coverage of early and late shift when needed
Assists with staff events, screenings along with team
Assists mentoring coordinator and runner roles

Here are the skills and experience you need to be successful in this role:

Minimum 3 years in a similar role
Experience working in a fast paced environment
Excellent communication skills
Enthusiastic self-starter with exceptional organisational skills
Ability to manage time effectively and continually re-prioritise tasks
Detailed and methodical approach to troubleshooting and resolving issues
Team player who will strive to maximize team/department performance

JoinILM

This position is with Lucasfilm Entertainment Company Ltd. LLC, which is part of a business segment we call Industrial Light & Magic. Lucasfilm Entertainment Company Ltd. LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to age, race, colour, religion or belief, sex, nationality, ethnic or national origin, sexual orientation, gender reassignment, marital or civil partner status, disability or pregnancy or maternity. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.