Senior Program Associate - Executive Assistant, Energy Program
Job Summary
Job Description
WRI India, an independent charity associated with World Resources Institute (WRI), focuses on environmentally sound and socially equitable development through research and practical proposals. WRI India's Energy Program aims to inform and catalyze India's transition to low-carbon energy pathways, covering clean energy demand, supply, energy minerals, and equitable development. The Executive Assistant will provide high-level administrative, coordination, stakeholder engagement, and communication support to the Executive Director of the Energy Program. This role involves managing complex schedules, coordinating domestic and international travel, preparing for meetings and events, and serving as a liaison between the ED's office and various stakeholders. The position also offers support for special projects and research tasks, requiring strong organizational skills, discretion, and excellent communication abilities.
Must have:
- Bachelor's degree
- 3-5 years of experience supporting senior leadership
- Exceptional organizational and administrative skills
- Excellent written and oral communication in English
- Proficiency in Microsoft Office Suite
- High discretion and integrity
Good to have:
- Master's degree
- Experience in non-profit, climate, or energy sectors
- Proficiency in a second language
- Familiarity with Concur, CostPoint, Workday, Asana
- Experience supporting international travel
- Proactive and adaptable
- Experience in energy, climate, or sustainability sectors
- Familiarity with stakeholder management
- Previous work with multi-country teams
Perks:
- Health insurance up to INR 8 lakhs
- Term insurance of 50 lakhs
- Employee Assistance program
- Personalized diet recommendation
- Flexible work schedule
- Learning opportunities
- Rest and Recharge weeks
- 36 personal time off days per year
- Maternity, paternity, and adoption leaves
6 skills required
Job Details
About us
WRI India, an independent charity legally registered as the India Resources Trust, provides objective information and practical proposals to foster environmentally sound and socially equitable development. Through research, analysis, and recommendations, WRI India puts ideas into action to build transformative solutions to protect the earth, promote livelihoods, and enhance human well-being.
We are inspired by and associated with World Resources Institute (WRI), a global research organization. Currently, over 250 researchers are working with WRI India in our offices in Delhi, Mumbai, and Bengaluru.
Our mission and values:
Our mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence and Respect.
Our culture:
We are committed to advancing gender and social equity for human well-being in our mission including equal opportunities in employment. All qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, sex, national origin, age, caste, marital status, sexual orientation, gender identity and expression, disability, or protected Veteran status.
WRI India seeks to inform and catalyze India’s equitable transition to low-carbon energy pathways by driving the shift to renewable sources, improving the efficiency of energy solutions, ensuring reliable and affordable energy access, and reducing the negative externalities of energy transition pathways on energy minerals. We also bring a keen impetus to the central role of finance, equity, governance, and circularity in ensuring an inclusive, fair, and equitable energy transition in India. We undertake research, ground-level implementation, stakeholder engagement partnerships, and effective communication across four key pillars of work: Clean Energy Demand, Clean Energy Supply, Energy Minerals and Circularity, and Energy for Equitable Development. Our mission is to foster environmentally sound and socially equitable development, supporting India’s climate and developmental goals.
Position Overview
The Executive Assistant (EA) will provide high-level administrative, coordination, stakeholder engagement and communications support to the Executive Director (ED) of the WRI India Energy Program. The role requires exceptional organizational skills, discretion, and the ability to manage complex schedules and relationships in a dynamic, mission-driven environment. The EA will serve as the primary liaison between the ED’s office and internal/external stakeholders, ensuring smooth and effective operations.
Key Responsibilities
1. Administrative and Operational Support (70%)
- Manage a well-organized, daily and long-range electronic calendar for the ED, including scheduling internal/external meetings and speaking engagements.
- Support efficient agenda preparation and prioritization, coordination documents and follow-up notes for internal and external meetings.
- Coordinate domestic and international travel logistics, including tickets, accommodation, itineraries, visa processing, and travel expense management.
- Prepare, maintain, and submit electronic expense reports and reimbursement requests.
- Support the organization of meetings, workshops, and events, including preparation of materials and coordination with the internal teams.
- Assist with planning and logistics for major WRI India events and external engagements.
2. Communications and Liaison (20%)
- Serve as the ED’s administrative liaison to WRI India staff, global staff, partners, donors, and key stakeholders.
- Draft, edit, and manage correspondence, reports, and presentations on behalf of the ED.
- Maintain discretion and confidentiality in all interactions.
- Act as a bridge for smooth communication between the ED and other programs/international offices, demonstrating professionalism and credibility.
3. Special Projects and Research Support (10%)
- Support the ED with background research, data compilation, and initial drafts for policy documents and speaking engagements.
- Support special projects, data gathering, and record-keeping as assigned.
- Coordinate with program teams on multi-stakeholder initiatives, ensuring timely progress and coordination.
Qualifications and Requirements we seek:
- Bachelor’s degree (Master’s preferred) in any discipline.
- 3–5 years of experience supporting senior leadership – preferably in non-profit, climate, or energy environments.
Core Competencies
- Exceptional organizational and administrative skills, and attention to detail.
- Ability to set and manage multiple priorities with minimal supervision and manage time efficiently.
- Excellent written and oral communication skills in English. Proficiency in a second language is a plus.
- Outstanding interpersonal skills with the ability to interact on behalf of the ED with diverse audiences.
- Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel) and web conferencing tools (Outlook, Teams, Zoom). Familiarity with Concur, CostPoint, Workday, Asana is a plus.
- Experience supporting executives with international travel and multi-time zone scheduling.
- High discretion and ability to handle sensitive information with the highest degree of integrity and confidentiality.
- Proactive, resourceful, and calm under pressure; adaptable in fast-paced settings.
- Willing to travel domestically (with notice).
Preferred Attributes
- Experience in energy, climate, or sustainability sectors.
- Familiarity with stakeholder management in public policy contexts.
- Previous work with multi-country teams or international coordination.
Potential Salary and Benefits: 14,00,000 to 18,00,000 INR CTC Per Annum
Salary shall be commensurate with experience and skills. WRI offers a generous and comprehensive benefits package.
Duration: 2 years as term hire (extendable based on performance and project requirements)
Location: Bengaluru, Mumbai, Delhi, Chennai.
Start date: As soon as possible
List of Documents to be attached:
- Cover Letter
- Resume
Diversity, Equity, and Inclusion (DEI) @WRI India
WRI India values and promotes diversity, equity and inclusion across all areas of our work and workforce. Integrating these values into our actions fosters a progressive and collaborative culture and can also enhance our impact. It is our responsibility to create a welcoming working environment for people of diverse cultures, backgrounds and experience to learn together. We are responsible for fostering a safe and inclusive workplace where questions, concerns and information about diversity, equity and inclusion are part of our ongoing dialogue and development.
Learn more about WRI India’s commitment to Diversity, Equity, and Inclusion (DEI). Click Here
People-centric to the core:
We keep our people at the center of everything we do - from a welcoming work environment to benefits and a culture that encourages staff to stay healthy, happy, engaged, and growing.
Some of the non-monetary benefits that our staff get:
Health benefits: We cover health insurance for you and your loved ones for up to INR 8 lakhs
Health benefits: We cover health insurance for you and your loved ones for up to INR 8 lakhs
Term Insurance: Our term insurance policy covers life coverage of 50 lakhs per staff member
Employee Assistance program: Promoting mental well-being and supporting staff in achieving a satisfying work-life balance
Health & Nutrition: Personalized diet recommendation from a certified dietitian based on the physical health condition and lifestyle
Flexible work schedule: Alternative work arrangements for all who are eligible by nature of their job
Learning culture: Workshops and trainings to empower staff, encourage new learning opportunities
Rest and Recharge weeks: We encourage staff to take time off to rest, rejuvenate, upskill, and pursue their interests.
Our leave policy: Avail personal time off at 36 per year, along with public holidays, maternity, paternity, and adoption leaves.
Click here to know more about our benefits Careers | WRI INDIA (wri-india.org)
Equal employment @WRI India
We believe in equal employment, it is our policy to recruit and provide opportunities for advancement in all job classifications without regard to caste, religion, sex, age, marital status, sexual orientation, parental status, or disability.
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