Tender & Quote Specialist

Job Title

Job Description

The Tender and Quote Specialist is responsible for monitoring CRM leads and opportunities to ensure timely creation of commercial offers and preventing duplication, while working under direct supervision. supports the preparation of pre-bid documentation while maintaining a library of tender templates and best practices, obtains necessary approvals and supports in calculating costs and prices accurately and in conducting market research and competitor analysis to inform pricing strategies. Creates quotations and oversees their updating quotations in SAP and Excel and supports in converting Quotation Desk output into Commercial Offers. Also assists in preparing Commercial Offers for customers, both in paper and electronic formats, in conducting quarterly tender analyses and in preparing reports for the management with results and identified risks.

Your  Role:

• Monitors CRM leads and opportunities statuses proactively to ensure timely creation of commercial offers and prevent duplication, while working under direct supervision.

• Supports the preparation of pre-bid documentation and presentations by gathering required information from various sources such as internal databases, customer records, previous bids, and industry reports and develops and maintains a library of tender templates, proposal content, and best practices to streamline future submissions.

• Obtains necessary approvals from relevant Approvers as per the Delegation Matrix to ensure compliance and accountability in Quotation Desk (QD) output and ensures that QD requests have been processed accurately and timely.

• Supports in calculating costs and prices accurately, factoring in all relevant variables to develop competitive and profitable quotes and in conducting market research and competitor analysis to inform pricing strategies and identify opportunities for competitive advantage.

• Oversees collection of all necessary prerequisites for quotations, such as customer requirements and product specifications by working with cross functional teams to confirm the completeness and accuracy of commercial offers.

• Creates quotations and oversees their updating in SAP and Excel, ensuring all details including special prices are correctly entered and all changes are effectively captured.

• Supports in converting QD output into Commercial Offers, ensuring all elements are in place for successful submission and are compliant with relevant policies and regulations.

• Assists in preparing Commercial Offers for customers, both in paper and electronic formats, ensuring that any non-standard terms are aligned with relevant stakeholders.

• Conducts quarterly analysis of tender results (total amount of tenders found, total amount of tenders won, reasons of non-participation, partner participation) and prepares report for the Management with the results and identified risks.

You are the right if :

• Bachelor's degree in business administration, Finance or equivalent.

• Minimum 2-3 years in public Tender management in healthcare sector Strong knowledge on NUPCO and Governmental platforms 

• Developed communication, follow up skills, attention to details: Strong in time management.

• Proficient CRM tools user, preferably salesforce

• Fluent in Arabic and English

Preferred Skills:
• Commercial Acumen
• KPI Monitoring and Reporting
• Regulatory Compliance
• Stakeholder Management
• Sales Acumen
• Market Research & Analysis
• Developing Proposals
• Sales Presentations
• Advanced Microsoft Excel Techniques
• Enterprise Resource Planning (ERP) Systems
• Data Collection
• Customer Relationship Management (CRM) Software
• Price Modeling

How we work together
We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week.
Onsite roles require full-time presence in the company’s facilities.
Field roles are most effectively done outside of the company’s main facilities, generally at the customers’ or suppliers’ locations.

Indicate if this role is an office role.

About Philips
We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help the lives of others.
• Learn more about our business.
• Discover our rich and exciting history.
• Learn more about our purpose.
If you’re interested in this role and have many, but not all, of the experiences needed, we encourage you to apply. You may still be the right candidate for this or other opportunities at Philips. Learn more about our culture of impact with care here.

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