The Workplace Experience Specialist ensures an optimal, safe, and engaging workplace environment across all company locations.  This role blends strategic facilities management and employee experience initiatives. Key responsibilities include lease management and office space planning (negotiations, renewals, moves), safety and compliance (emergency response, facility inspections), vendor and contractor management, budget management for office-related expenditures,  developing and maintaining food programs, proactive communication of office updates,  planning and executing company-wide events, fostering remote employee engagement, and managing engaging Slack channels. The ideal candidate will create a productive and welcoming workspace, boosting employee morale and fostering a sense of community.

Creating revolutionary open-ended conversational applications through breakthrough research.

Character.AI

<div class="_descriptionText_4fqrp_201">Overview:The Workplace Experience Specialist is responsible for ensuring an optimal, safe, and engaging workplace environment across all company locations. This role combines strategic facilities management and employee experience initiatives to create a productive and welcoming workspace.Key Responsibilities:Facilities Management &amp; Operations<ul style="min-height:1.5em"><li>Lease Management &amp; Office Space Planning<ul style="min-height:1.5em"><li>Oversee lease renewals, negotiations, and scoping out new office spaces.</li><li>Manage and facilitate office moves, strategically partnering with stakeholders to forecast headcount and budget.</li><li>Understand and apply our working philosophy to optimize team collaboration within the office layout.</li></ul></li><li>Safety &amp; Compliance<ul style="min-height:1.5em"><li>Ensure the safety and security of employees and visitors, including compliance with state and federal safety and sanitation regulations.</li><li>Respond to emergencies and develop comprehensive emergency response plans.</li><li>Inspect facilities regularly to ensure compliance with codes and regulations.</li></ul></li><li>Vendor &amp; Contractor Management<ul style="min-height:1.5em"><li>Manage contractors and vendors, including landscapers, food vendors, and maintenance services.</li><li>Negotiate contracts to secure the best products and deals.</li><li>Schedule and supervise maintenance workers to maintain and repair grounds and facilities.</li></ul></li><li>Budget Management<ul style="min-height:1.5em"><li>Proactively manage the workplace&nbsp; budget, working closely with finance to maximize spending efficiency while keeping employee experience a priority.</li><li>Oversee budget creation for office-related expenditures, including food programs and other amenities.</li></ul></li></ul>Workplace Experience &amp; Engagement<ul style="min-height:1.5em"><li>Workplace Experience<ul style="min-height:1.5em"><li>Develop and maintain food programs, ensuring a variety of meals, snacks, and more are provided within budget.</li><li>Proactively communicate office updates, including maintenance schedules, outages, and other relevant information.</li><li>Create a workplace environment that encourages employees to enjoy their time in the office.</li></ul></li><li>Employee Experience<ul style="min-height:1.5em"><li>Lead the planning and execution of company-wide events, including Travel Week, and team offsites, while collaborating with the EA and People team to ensure these events are engaging, informative, and foster a sense of community.</li><li>Partner with leaders and the People team to ensure effective use of resources for remote employee engagement.</li><li>Manage and activate engaging Slack channels to boost morale and keep employees informed and connected.</li></ul></li></ul><h2>About Character.AI</h2><a target="_blank" rel="noopener noreferrer nofollow" href="http://Character.AI">Character.AI</a> empowers people to connect, learn and tell stories through interactive entertainment. Over 20 million people visit <a target="_blank" rel="noopener noreferrer nofollow" href="http://Character.AI">Character.AI</a> every month, using our technology to supercharge their creativity and imagination. Our platform lets users engage with tens of millions of characters, enjoy unlimited conversations, and embark on infinite adventures. In just two years, we achieved unicorn status and were honored as Google Play's AI App of the Year—a testament to our innovative technology and visionary approach. Join us and be a part of establishing this new entertainment paradigm while shaping the future of Consumer AI! At Character, we value diversity and welcome applicants from all backgrounds. As an equal opportunity employer, we firmly uphold a non-discrimination policy based on race, religion, national origin, gender, sexual orientation, age, veteran status, or disability. Your unique perspectives are vital to our success.Compensation Range: $90K - $110K</div>