Assistant Community Manager
Job Summary
Job Description
The Assistant Community Manager will oversee the daily operations of the Flow House, supporting property operations, leasing, resident relations, and financial performance. Responsibilities include responding to resident inquiries, managing maintenance requests, preparing financial reports, and ensuring compliance with property rules and regulations. The role requires maintaining resident satisfaction, managing budgets, and coordinating with vendors, all while fostering a positive living environment. The ideal candidate will work in a fast-paced environment and will have great interpersonal skills.
Must have:
- Active Florida Community Association Management (CAM) license required
- 2+ years of experience managing property operations
- Experience with sales, marketing, and financial data
- Proficiency in G-Suite and Microsoft Office
- Strong customer service and interpersonal skills
- Strong organizational skills and attention to detail
Good to have:
- Bachelor's Degree or equivalent experience preferred
- Knowledge of rental contracts and anti-discrimination laws
- Experience with Yardi, Payscan, Rent Cafe, Commercial Cafe, and Bluemoon
Perks:
- Comprehensive benefits package (Medical / Dental / Vision / Disability / Life)
- Paid time off and 13 paid holidays
- 401(k) retirement plan
- Healthcare and Dependent Care Flexible Spending Accounts (FSAs)
- Access to HSA-compatible plans
- Pre-tax commuter benefits
- Employee Assistance Program (EAP), free therapy through SpringHealth, acupuncture, and other wellness offerings
8 skills required
Job Details
About the Company
Flow aims to create a superior living environment that enhances the lives of our residents and communities by developing, acquiring, owning, and managing multifamily apartment buildings and the services and technology inside those buildings.
Fulfilling our mission will require an exceptional group of people whose collective output is greater than the sum of its individual parts. Our team members are energized by the opportunity to impact our residents’ lives in meaningful ways. They are bold and creatively ambitious, driven by relentlessly high standards, act with a sense of urgency and accountability, and always, above all, operate with integrity, loyalty, and trust.
About the Role:
The Assistant Community Manager will assist in overseeing the daily operations of the Flow House. This role supports property operations, leasing, resident relations, and financial performance while ensuring a positive living experience for all residents.
Reponsibilities:
- Resident Relations:
- Respond to resident inquiries, concerns, and complaints in a professional and timely manner. Maintain regular communication with residents and proactively address residents’ concerns to maintain an elevated resident experience.
- Act as a liaison to the Board, partnering to resolve any issues or questions in a timely fashion.
- Support community events and initiatives to foster positive resident engagement.
- Assist in enforcing property rules and policies to ensure a safe and harmonious environment.
- Promote resident satisfaction and retention by responding to complaints, questions, and requests in a timely manner, and taking appropriate action to resolve and address service issues. This includes the ability to work in a fluid environment and work peacefully with co-workers and residents.
- Follow the Company’s established procedures related to evictions with proper notice requirements and represent the property as required in court hearings and eviction proceedings.
- Financial Management:
- Assist in the collection of payments, security deposits, and other fees.
- Prepare and submit daily, weekly, and monthly financial reports as required.
- Accurately enter all approved bills into the property accounting system, scan all invoices to the community’s data drive, and submit them to accounting for processing.
- Review resident files and accounting records to determine unpaid and/or late fees owed, communicate with residents regarding outstanding balances, implement procedures for collecting delinquencies, and enforce lease terms to maximize revenue.
- Property Operations:
- Partner with the facilities team to manage maintenance requests and ensure timely completion.
- Conduct property inspections to maintain curb appeal, safety standards, and compliance with regulations.
- Coordinate with vendors and contractors for property-related services.
- Manage the operation of the community in compliance with company policies, procedures, and business practices.
- Administrative Support:
- Maintain accurate records of resident information, leasing agreements, and financial documentation.
- Assist with managing budgets, monitoring expenses, and identifying cost-saving opportunities.
- Support compliance with Fair Housing laws, local, state, and federal regulations.
- Process resident move-outs by reviewing lease terms and notice requirements, applying appropriate deposit and lease cancellation fees if applicable, and processing the disposition in accordance with established procedures and legal requirements.
Ideal Background:
- Active Florida Community Association Management (CAM) license required
- Bachelor's Degree or equivalent experience preferred
- 2+ years of experience managing property operations, employees and vendors in a Class A high-rise multifamily or condo building
- Experience with sales, marketing, and financial data required
- Proficiency in computer software including but not limited to G-Suite and Microsoft Office (Excel, Word) required
- Strong customer service, problem solving, and interpersonal skills
- Strong organizational skills and attention to detail
- Ability to work in a fast-paced environment and manage multiple priorities
- Understanding of Fair Housing regulations and compliance
- Knowledge of rental contracts and property and anti-discrimination laws preferred
- Experience with Yardi, Payscan, Rent Cafe, Commercial Cafe, and Bluemoon preferred
Benefits
• Comprehensive benefits package (Medical / Dental / Vision / Disability / Life)
• Paid time off and 13 paid holidays
• 401(k) retirement plan
• Healthcare and Dependent Care Flexible Spending Accounts (FSAs)
• Access to HSA-compatible plans
• Pre-tax commuter benefits
• Employee Assistance Program (EAP), free therapy through SpringHealth, acupuncture, and other wellness offerings
Flow is proud to be an equal opportunity workplace and hires regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity and/or expression, pregnancy, Veteran status any other characteristic protected by federal, state or local law. In addition, we provide reasonable accommodation for qualified individuals with disabilities.
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