Executive Assistant to the MD & Executive Board – Maternity Cover

5 Days ago • All levels

Job Summary

Job Description

This role is for an Executive Assistant to the Managing Director (MD) and Executive Board (EB) on a maternity cover contract. The main responsibilities include providing senior-level EA and secretarial support to the MD and EB. This includes coordinating and minuting quarterly Executive Board and Trustee meetings, tracking actions, and collating Director Board reports. The role also involves managing the MD's and Co-Founder/Creative Director's diary, and coordinating online Town Hall meetings. The candidate will be the initial point of contact for all inquiries to the Managing Director and providing effective communication link between the Executive Board (EB), Trustees, Partner Representative Group (PRG), and the rest of the company.

Must have:

Substantial experience as a PA/Assistant at a senior level.
Excellent organizational and communication skills.
Experience handling sensitive and confidential information.
Excellent attention to detail and diary management skills.
Proficiency with Microsoft 365 and Teams.

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Job Details

About The Role

Start Date: Late July 2025
Contract: 9-12 months fixed term contract (Some flexibility maybe required around the end date, as this a Maternity Cover Contract)
Full Time: 37.5 hours per week, Mondays – Fridays
Salary: depending on experience
Location: Gas Ferry Road & Aztec West Bristol and some remote working to be agreed with your Line Manager (minimum 3 days in the office)

Main purpose of the job:

To provide senior level EA and some secretarial support to the Managing Director (MD) and, as required, the wider Executive Board (EB), as well as providing an effective communication link between the Executive Board (EB), Trustees, Partner Representative Group (PRG), and the rest of the company.

To be the initial point of contact for all enquiries to the Managing Director and to coordinate and minute quarterly Executive Board and Trustee meetings, tracking actions and collating Director Board reports, coordinate online Town Hall meetings for all Partners/Staff and compiling presentation content.

You will provide diary management for the Managing Director, Co-Founder/Creative Director and as required, the wider Executive Board.

For a full list of the role responsibilities, please see the job description attached.

To find out more about Aardman, please go to: https://www.aardman.com/about/

About You

Candidates must have substantial previous experience as a PA/Assistant or equivalent working at Senior Management/Director level. Excellent organisational and communication skills are essential for this role as well as previous experience of effectively handling highly sensitive and confidential information.

You will need excellent attention to detail, diary management and written communication skills as well as a proactive approach to work. A high level of PC literacy is essential for this role including proficiency with Microsoft 365 and Teams, excellent word processing skills, a good working knowledge of databases using Excel and experience creating PowerPoint presentation with audio and visual content.

Applicants should be highly self-motivated, flexible in your approach to work, and demonstrate strong problem solving and initiative skills.

We will be reviewing applications for interview as they’re submitted. Please confirm your salary expectations and availability in your Cover Letter.

The closing date for applications is: 5pm on Wednesday 28^th May 2025

About Us

Aardman is an independent and multi-award-winning studio producing feature films, series, advertising, interactive entertainment and attractions for both the domestic and international market. Our productions are novel, entertaining, brilliantly characterised and full of charm reflecting the unique talent, energy and personal commitment of our team. Our work is often imitated and yet we continue to lead the field producing a rare brand of visually stunning content for cinema, broadcasters, digital platforms and live experiences around the world.

In November 2018, Aardman became an Employee Owned organisation, ensuring that the studio remains independent and securing the creative legacy and culture of the company for the future.

Our Diversity & Inclusion Charter is our commitment to building a workforce that is truly reflective of society, underpinned by the belief that a diverse and inclusive workforce is essential in delivering on our mission: to create entertainment for all and to be the most inspirational animation company in the world. We welcome applications from all individuals and are always happy to discuss flexible working needs. We've signed the Age-friendly Employer Pledge, a nationwide programme run by the Centre for Ageing Better to make workplaces age-friendly, and Aardman is also proud to be a Disability Confident Employer and a Living Wage Employer.