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Office Manager

Nouvelle-Aquitaine, France (On-site)

Office Manager

1 Month ago • All levels

About the job

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Job Description

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Welcome to the Luniverse ✨

At Luni, we aim to improve people’s everyday lives by creating brands and experiences that truly matter.

We believe in the power of quality content, distinct design and the inherent utility of everything we craft.

We embark on projects and develop products that inspire us; focusing on areas such as sports, health, and creativity.

As one of the top ten app publishers globally, with millions of users worldwide, some of our creations include : 👟 Fitness Coach, ⭐️ AstroClub, 📸 Photo Studio.

We have also created ⚽ Omada, a living experience and vision for Gen Z to redefine how they engage with sports. Since September 2023, Omada is its own special entity and shines on its own.

Join the Luni Adventure 🌈

We’re a collective of passionate product-makers and boundary-breakers, determined to reach the top and make everyday extraordinary. We aim to succeed and perform together - as a team and as individuals. Our collective goal is that everyone at Luni loves what they work on and works on what they love.

Joining Luni means challenging yourself, putting your talent into products that make sense and learning again and again. Making a positive impact on the world is not only our raison d’être. It’s our joie de vivre. Your ambition is welcome; we encourage you to be yourself and shape the profession of your dreams.

👉 Luni is looking for an Office Manager to play a key role in fostering a productive and enjoyable workplace, directly impacting our team’s daily experiences and efficiency.

You will report directly to the Head of People Culture.

Our head office is in Bordeaux and we have a second office in Paris. We are therefore looking for someone located in Bordeaux who will be able to travel two days a month to Paris (occasionally more for special events in Paris). For this position, which requires a high level of team presence, we offer one remote day per week.

✨ Your responsibilities

✶ Offices

• Oversee all aspects of office operations, including the upkeep and maintenance of our premises in Bordeaux and Paris.

• Coordinate with vendors and manage logistics for regular and ad-hoc office needs.

• Manage reception hosts and provide concierge services to enhance team support.

• Be the first point of contact for employees in case of all daily questions and needs.

✶ HR Support

• Facilitate the onboarding process for new hires (goodies management, supply of devises, access to tools, 1st day welcome).

• Manage offboarding procedures to ensure a smooth transition.

✶ Executive assistant

• Help with appointments with the CEO.

• Organising business trips for all teams.

✶ Events

• Promote team cohesion through regular internal events.

• Drive CSR activities in collaboration with the Head of People Culture.

✨ Who you are

• You have minimum 2 years in office management, preferably within a startup environment. Experience in hospitality or concierge services is highly regarded.

• You have strong organizational abilities and attention to details.

• You are proactive and enthusiastic, with a capability to anticipate and respond reactively to needs.

• You have excellent communication skills in English and French.

€35,000 - €40,000 a year

👉 Equal opportunity employer

Research shows that women and other marginalized groups tend to only apply for a job when they meet every single criteria. Does this role sound like it was made for you, yet you don’t check every box? Reach out anyways! We’re an equal opportunity employer and are dedicated to fostering an inclusive and diverse environment for employees from all walks of life. We hire based on talent, and we’re proud of our global perspective.

💝 Benefits at Luni

At Luni, we recognize the pivotal importance of achieving balance between work and life. Our commitment to your well-being goes beyond conventional perks, as we believe that a harmonious balance is the cornerstone of a fulfilling professional journey.

🌎 Impactful Work: Collaborate with a team inspired by creativity and iteration to craft projects and products with millions of users all over the world.

👩‍🏫 Continuous Learning: Fuel your growth journey at Luni with a dedicated learning & development budget. Attend conferences, seminars, and workshops, ensuring you stay ahead in an ever-evolving industry.

🗺️ Positive Environment: Choose your workspace—Bordeaux, Paris, and remote when you need. Connect with your team beyond work through fitness classes, after-work parties, and team-building activities.

💚 Healthcare plan : Covered 100% with Alan Healthcare for you and your family. Full access to Moka.Care, a mental health platform.

🍽️ Tailor-made lunches: Swile card to eat at restaurants, daily meal vouchers, and a homemade brunch every Friday with the team.

💰 Financial Well-being: Secure your financial future with Luni's commitment to 100% contributions to Employee Savings and Retirement plans (PEE/PERCO).

💼 Work-Life Balance Support: Access CESU vouchers to simplify personal services—whether it's household help, childcare, or pet sitting.

👶 Family-Friendly Solutions: Support your family life with a guaranteed spot in a nursery close to your home or workplace.

👀 To know more Luni and our ambitions, you can listen to this podcast (in French)

🎤Adrien Miniatti - Créer en 3 ans un leader mondial autofinancé par l'Appstore by Matthieu Stefani - "Generation Do it Yourself"