Accounts Payable Specialist
Job Summary
Job Description
The Accounts Payable Specialist will be responsible for the accuracy and timeliness of invoice and expense report processing, requiring strong knowledge of AP and expense operations. This remote position involves full-cycle Accounts Payable tasks, including invoice validation, matching, approval, and weekly payment runs. The role also includes managing the AP email inbox, maintaining vendor profiles, reviewing expense reports, and resolving payment issues. Additionally, the specialist will assist in month-end closing activities, collaborate with other departments, and assist with year-end 1099 statements and SOX compliance. This role requires strong organizational skills, the ability to manage priorities, and proficiency with Microsoft Office.
Must have:
- 4+ years of AP experience.
- Perform full-cycle Accounts Payable.
- Manage and monitor AP email inbox.
- Review and process employee expense reports.
- Strong organizational skills, ability to manage priorities.
Good to have:
- Past US industry experience and US GAAP knowledge.
- Proficiency with NetSuite, Coupa, or Navan.
- Bachelor’s Degree in accounting or related field.
- Efficient with Microsoft Office
4 skills required
Job Details
We are looking for an US AP & Expense analyst to join and grow with us. The ideal candidate is detail oriented and an effective communicator and will be responsible for accuracy and timeliness of invoice and expense report processing with strong working knowledge of AP and Expense operations. The candidate will coordinate daily with the GL Accounting Manager and AP Manager and with the team in the US/UK.
This is a remote position, so you’ll be working remotely while occasionally getting together with your team in Chennai for office visits, events, or offsites. Of course, you’re welcome to come into the office more often if you’re nearby.
Timing: 3 pm to 12 am IST
Responsibilities
- Perform full-cycle Accounts Payable, including validating charge, 2-way matching, review invoices for appropriate documentation, obtain approval, verify proper GL coding and weekly payment runs.
- Manage and monitor AP email inbox to ensure timely processing of invoices.
- Maintain vendor profiles for creations and changes by working with Procurement and Business teams.
- Review and process employee expense reports. Validate receipts for accuracy, ensure compliant with company policy, and verify appropriate GL account.
- Respond to vendor or employee inquiries to resolve payment processing issues, discrepancies, or any other related transitions in a timely manner.
- Audit and process employee travel and expense claims in line with company policy
- Assist in month/quarter-end closing activities – such as preparation of monthly departmental expense accruals, GL reclasses and account reconciliations
- Collaborate with FP&A and other cross-functional departments to ensure completeness of expense accruals
- Assist with processing year-end 1099 statements for applicable vendors.
- Assist in SOX compliance and quarter/year-end financial audit requests.
- Assist with Ad-hoc projects related to AP and T&E as needed.
REQUIREMENTS AND QUALIFICATIONS
- Minimum of 4+ years of AP experience.
- Past US industry experience and US GAAP knowledge preferred.
- Proficiency with NetSuite, Coupa, or Navan is a plus, but not required.
- Bachelor’s Degree or equivalent in accounting or related field.
- Strong organizational skills, ability to manage priorities and deadlines.
- Efficient with Microsoft Office
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