Administrative Coordinator - Interstellar Arc

Felix & Paul Studios is an Emmy award-winning immersive entertainment studio that is home to creatives, innovators, and visionaries. Through a blend of meticulous craftsmanship and cutting-edge innovation—both in the art of experiential storytelling and in the development of production capabilities that support it—we take audiences on emotionally impactful journeys. Our work centers on creating original productions that provide a profound sense of presence and leveraging our full suite of capabilities to bring these experiences to life.

Our venue transports guests into alternate worlds - where they don’t just watch a story, they live it.

Position Overview:

We are looking for a highly organized and detail-oriented Administrative Coordinator to support the day-to-day administrative and operational functions of our mixed reality attraction in Las Vegas. This role is essential in ensuring smooth internal communications, tracking business operations, and coordinating venue-wide needs including scheduling, reporting, and vendor support. The ideal candidate is a proactive problem-solver with excellent communication skills and the ability to multitask in a fast-paced, entertainment-driven environment.

Key Responsibilities:

• Provide general administrative support to the General Manager, Department Heads, and venue leadership team.
• Coordinate staff schedules, track attendance, and manage time-off requests in coordination with department leads.
• Organize and maintain operational records, reports, and documentation.
• Assist with onboarding and offboarding of staff, including gathering required paperwork and issuing credentials.
• Support procurement and inventory tracking for office and venue supplies.
• Liaise with external vendors and service providers to support ongoing operational needs.
• Schedule and organize internal meetings, take meeting notes, and distribute follow-ups as needed.
• Track and reconcile petty cash and company card expenses with proper documentation.
• Support compliance efforts related to licensing, insurance, and safety documentation.
• Candidates must have flexibility to work evenings, weekends, and holidays as needed.
• Serve as a point of contact for internal communications, announcements, and updates.

Qualifications:

• 2–4 years of experience in an administrative or operations support role, ideally in entertainment, hospitality, or events.
• Strong organizational and time management skills with keen attention to detail.
• Proficient with Microsoft Office Suite (Excel, Word, Outlook), Google Workspace, and basic scheduling tools.
• Experience with payroll, HR, or scheduling software is a plus.
• Excellent written and verbal communication skills.
• Ability to handle sensitive information with discretion.
• Flexible, collaborative, and resourceful with a “get-it-done” attitude.
• Availability to work some evenings, weekends, and holidays as needed.

Compensation & Benefits:

• Be part of a visionary team shaping the future of immersive entertainment.
• A collaborative and fast-paced work environment.
• Competitive compensation and benefits.
• Unique exposure to VR, storytelling, and live attraction operations.