Associate Facilities Coordinator (Floating Location) (R3721)

We are seeking a professional, adaptable, and service-oriented Floating Receptionist to provide coverage across our office locations. This role is responsible for backfilling reception desks when primary receptionists are out on PTO, leave, or during vacancies. The ideal candidate will travel as needed, maintain consistent front desk operations, and uphold our standards for hospitality, security, and administrative support.

What you'll do:

• Serve as the first point of contact at assigned locations by greeting visitors, employees, and vendors professionally and courteously
• Manage visitor check-in, issue badges, and follow all security protocols and procedures
• Receive and distribute mail, packages, and office deliveries
• Coordinate and set up catering for meetings and events, including placing orders, receiving deliveries, and ensuring proper setup and cleanup
• Support on-site teams with administrative tasks such as scheduling, conference room setup, and office supply restocking
• Maintain cleanliness and organization of lobby and front desk areas
• Provide consistent coverage during planned PTO, leaves of absence, and short-term vacancies at designated office locations
• Collaborate with facilities and workplace teams to ensure continuity of service and communication

Required qualifications:

• 2+ years of experience in an administrative, receptionist, or front desk role
• Strong communication and interpersonal skills
• Highly organized, detail-oriented, and able to work independently
• Reliable transportation and willingness to travel to various office locations (travel reimbursements provided)
• Familiarity with Microsoft Office Suite and basic office equipment
• Professional demeanor with a customer-first mindset