COO Personal Assistant

1 Month ago • 3-5 Years • Administrative

Job Summary

Job Description

Techland seeks a highly skilled COO Personal Assistant in Wrocław, Poland. Responsibilities include managing the COO's calendar, acting as the primary point of contact, preparing correspondence and presentations, coordinating travel, managing expenses, assisting with board meetings, and handling confidential information. The ideal candidate will have 3-5 years of experience as an executive assistant, exceptional organizational skills, strong proficiency in Google Workspace and Microsoft Office, excellent communication skills in English and Polish, and the ability to handle confidential information with discretion. They must be able to anticipate needs, proactively solve problems, and work efficiently in a fast-paced environment.
Must have:
  • 3-5 years executive assistant experience
  • Exceptional organizational & time management skills
  • Proficiency in Google Workspace & MS Office
  • Excellent English & Polish communication
  • Confidential information handling
  • Calendar management & travel planning
  • Problem-solving & multitasking skills
Good to have:
  • Bachelor's degree in Business Admin or related field
  • Ability to use AI tools for task optimization
  • Understanding of the gaming/entertainment industry
Perks:
  • Private medical care
  • Life insurance
  • Pro-health campaigns
  • Gifts for occasions
  • Flexible working hours
  • No dress code
  • HR Business Partner support
  • Development budget
  • Paid training days
  • Internal/external training
  • Language class financing
  • Chillout zones
  • Equipped kitchen
  • Gym (Wrocław)
  • Free car park (Warsaw)

Job Details

Company Description

Techland is one of the biggest and best-known Polish game developers with studios in Wroclaw and Warsaw. For over 30 years, we've carried a tradition of providing gamers with unforgettable experiences. 

We're an international team of over 500 highly-skilled professionals driven by a passion for gaming, always striving for the best quality. We’re fueled by the support of our global community built on the foundation of successful AAA franchises such as Call of Juarez, Dead Island, or Dying Light. The gamers' trust in our games has resulted in our newest project, Dying Light 2 Stay Human, selling more than 5 million copies across all platforms within the first month after release. 

On top of continuously growing the world of Dying Light through a robust post-launch support plan for Dying Light 2 Stay Human, we're also working on an unannounced AAA Open World Action RPG; our biggest project to date. 

Techland's mission strictly determines every aspect of our work: we want to create unforgettable experiences.

Job Description

We are seeking a highly skilled and professional COO Personal Assistant to join our team in Wrocław, Poland. As the right hand to our Chief Operating Officer, you will play a crucial role in managing day-to-day operations, coordinating high-level meetings, and ensuring the smooth running of the COO's office.

Your daily tasks: 

  • Manage the COO's calendar, including scheduling meetings, appointments, and travel arrangements.
  • Act as the primary point of contact for internal and external stakeholders, handling communications on behalf of the COO.
  • Prepare and edit correspondence, presentations, and reports.
  • Organize and maintain filing systems.
  • Coordinate complex travel itineraries, including international trips.
  • Manage expenses and prepare expense reports.
  • Assist in the preparation of board meetings and other high-level corporate events.
  • Handle confidential and sensitive information with the utmost discretion.
  • Anticipate the COO's needs and proactively solve problems.
  • Liaise with other executives, board members, and key stakeholders.
  • Perform ad hoc projects and research as assigned by the COO.

Qualifications

  • 3-5 years of experience as an executive assistant or in a similar role.
  • Exceptional organizational and time management skills.
  • Strong proficiency in Google Workspace and Microsoft Office tools.
  • Excellent verbal and written communication skills in English and Polish.
  • Ability to handle confidential information with discretion.
  • Demonstrating self-confidence and assertiveness in effective communication.
  • Skilled in overseeing and managing assigned financial budgets.
  • Familiarity with accounting systems, including invoice reconciliation and cost allocation capabilities.
  • Strong analytical skills and problem-solving abilities.
  • Proven experience in calendar management and travel planning.
  • Ability to multitask, prioritize, and work efficiently in a fast-paced environment.
  • Attention to detail and commitment to delivering high-quality work.
  • Experience working in a corporate environment and understanding of business operations.
  • Ability to anticipate needs and take initiative.
  • Driving license (cat B).

Nice to have:

  • Bachelor's degree in Business Administration, Communications, or related field (preferred).
  • Ability to use AI tools to optimize and automate daily tasks.
  • Understanding of the gaming/entertainment industry.

Additional Information

What we can offer:

  • A wide array of benefits: private medical care, life insurance, pro-health campaigns, gifts for different occasions.
  • An outstanding work atmosphere in a highly-skilled team of professionals, with flexible working hours, no dress code, and full support of the dedicated HR Business Partner.
  • A constant stream of company newsletters, PR & project updates so you will always be in the know.
  • Many opportunities for personal development: a dedicated development budget for each employee, extra two paid days for training and CSR, stable career paths, extensive internal and external training, and financing of English and Polish language classes.
  • State-of-the-art offices filled with chillout zones, a fully equipped kitchen, a gym (Wrocław office), and a free car park (Warsaw limited amount of space).

Similar Jobs

The Walt Disney Company - Digital Marketing Specialist

The Walt Disney Company

Glendale, California, United States (On-Site)
1 Day ago
Tesla - Junior HR Operations Associate - Dutch Speaker

Tesla

North Holland, Netherlands (On-Site)
2 Months ago
The Walt Disney Company - Food and Beverage Director, Disneyland Hotel

The Walt Disney Company

Chessy, Île-de-France, France (On-Site)
2 Months ago
PwC - Revizor (Senior Associate)

PwC

Ljubljana, Ljubljana, Slovenia (Hybrid)
6 Months ago
Wolters Kluwer - Customer Success Associate

Wolters Kluwer

Dallas, Texas, United States (Hybrid)
6 Months ago
Enphase Energy - Engineer, Customer Service-French

Enphase Energy

Bengaluru, Karnataka, India (On-Site)
5 Months ago
Tesla - Deskside Support Technician

Tesla

North Holland, Netherlands (On-Site)
2 Months ago
ByteDance - US Payroll Compliance Officer - HROP - San Jose

ByteDance

San Jose, California, United States (On-Site)
3 Months ago
The Walt Disney Company - Hotel Front Desk Host - Part Time

The Walt Disney Company

Hong Kong (On-Site)
1 Day ago
Every matrix - Database Administrator

Every matrix

Kyiv, Kyiv City, Ukraine (Hybrid)
2 Weeks ago

Get notifed when new similar jobs are uploaded

Similar Skill Jobs

AGS - American Gaming Systems - Field Service Technician I

AGS - American Gaming Systems

Michigan, United States (On-Site)
3 Weeks ago
ByteDance - University Relations Lead - Early Careers, AMS

ByteDance

San Jose, California, United States (On-Site)
1 Day ago
Every matrix - Junior Management Assistant

Every matrix

Bucharest, Bucharest, Romania (Hybrid)
2 Weeks ago
Nintendo - (Junior) Product Manager (m/f/d)

Nintendo

Frankfurt, Hessen, Germany (On-Site)
4 Months ago
Rockstar Games - Associate QA Tester: Online Services (Night Shift)

Rockstar Games

Lincoln, England, United Kingdom (On-Site)
2 Months ago
NinjaVan - Fleet Supervisor

NinjaVan

Singapore, Singapore (On-Site)
6 Months ago
Beghou Consulting - Manager, Commercial Operations & Analytics

Beghou Consulting

Evanston, Illinois, United States (Hybrid)
5 Months ago
Samsung Semiconductor - Contract Administrator

Samsung Semiconductor

San Jose, California, United States (Hybrid)
2 Months ago
Universal Music - Director of Creative Strategy, eCommerce

Universal Music

New York, New York, United States (On-Site)
1 Month ago
Riot Games - Admin and Sponsorship Account Executive

Riot Games

Berlin, Berlin, Germany (Hybrid)
2 Months ago

Get notifed when new similar jobs are uploaded

Jobs in Wrocław, Lower Silesian Voivodeship, Poland

Techland - Producer

Techland

Wrocław, Lower Silesian Voivodeship, Poland (On-Site)
4 Months ago
Larian Studios - Gameplay Programmer

Larian Studios

Warsaw, Masovian Voivodeship, Poland (On-Site)
8 Months ago
Playtika - Talent Sourcer

Playtika

Poland (Hybrid)
5 Months ago
Eleven Labs - Machine Learning Researcher

Eleven Labs

Poland (Remote)
2 Weeks ago
N-iX - Lead Java Engineer

N-iX

Poland (Remote)
3 Weeks ago
Bloober Team - Junior IT Helpdesk

Bloober Team

Kraków, Lesser Poland Voivodeship, Poland (On-Site)
1 Month ago
Techland - Junior Data Analyst

Techland

Warsaw, Masovian Voivodeship, Poland (On-Site)
1 Week ago
GT - Senior Analytics Product Owner

GT

Poland (Remote)
3 Weeks ago
Testronic - LQA Game Tester with Italian

Testronic

Masovian Voivodeship, Poland (On-Site)
2 Weeks ago
Activision - Expert UI Engineer

Activision

Warsaw, Masovian Voivodeship, Poland (On-Site)
5 Months ago

Get notifed when new similar jobs are uploaded

Administrative Jobs

The Walt Disney Company - Hotel Front Desk Host - Weekday Part Time

The Walt Disney Company

Hong Kong (On-Site)
3 Weeks ago
Larian Studios - Lead Systems Administrator

Larian Studios

Warsaw, Masovian Voivodeship, Poland (On-Site)
2 Months ago
ION - Backup System Engineer, Italy

ION

Italy (Hybrid)
6 Months ago
NinjaVan - Internship - Office Management

NinjaVan

Subang Jaya, Selangor, Malaysia (On-Site)
6 Months ago
ION - Senior Linux Systems Administrator - Trumbull, CT

ION

Trumbull, Connecticut, United States (Hybrid)
6 Months ago
PwC - Salesforce Architect

PwC

Warsaw, Masovian Voivodeship, Poland (Hybrid)
6 Months ago
Playtech - System Administrator

Playtech

(On-Site)
3 Weeks ago
Aristocrat Gaming - DevOps Engineer

Aristocrat Gaming

Kraków, Lesser Poland Voivodeship, Poland (Hybrid)
3 Months ago
ION - Storage Engineer, Italy

ION

Italy (Hybrid)
6 Months ago
BULKHEAD - People Administrator

BULKHEAD

Derby, England, United Kingdom (On-Site)
1 Week ago

Get notifed when new similar jobs are uploaded

About The Company

Techland is a long-established gaming industry success story. With more than 30 years in the market, we know how to keep delivering unforgettable experiences. Headquartered in Poland, our international team comprises over 500 professionals.

  

Our long history has produced well-known and critically acclaimed games, such as The Call of Juarez and the genre-defining Dying Light. But, we’re not stopping there! 


We want to continue to create compelling AAA titles around the cutting-edge gameplay that Techland is known for. Alongside exciting expansions to the world of Dying Light, work is also underway on our newest IP, an original fantasy title which will deliver intense action and exploration in a vast open world.


We pride ourselves on our drive for quality, innovation and community engagement. Every game starts and ends with our players. We’re grateful for their support and will continue to deliver them the best gameplay experiences in the world.


Join us on our adventures and let’s do something remarkable together!

Wrocław, Lower Silesian Voivodeship, Poland (On-Site)

Wrocław, Lower Silesian Voivodeship, Poland (On-Site)

Wrocław, Lower Silesian Voivodeship, Poland (On-Site)

Wrocław, Lower Silesian Voivodeship, Poland (On-Site)

Wrocław, Lower Silesian Voivodeship, Poland (On-Site)

Wrocław, Lower Silesian Voivodeship, Poland (On-Site)

Wrocław, Lower Silesian Voivodeship, Poland (On-Site)

Wrocław, Lower Silesian Voivodeship, Poland (On-Site)

Warsaw, Masovian Voivodeship, Poland (On-Site)

Warsaw, Masovian Voivodeship, Poland (On-Site)

View All Jobs

Get notified when new jobs are added by Techland

Level Up Your Career in Game Development!

Transform Your Passion into Profession with Our Comprehensive Courses for Aspiring Game Developers.

Job Common Plug