COO Personal Assistant

Company Description

Techland is one of the biggest and best-known Polish game developers with studios in Wroclaw and Warsaw. For over 30 years, we've carried a tradition of providing gamers with unforgettable experiences. 

We're an international team of over 500 highly-skilled professionals driven by a passion for gaming, always striving for the best quality. We’re fueled by the support of our global community built on the foundation of successful AAA franchises such as Call of Juarez, Dead Island, or Dying Light. The gamers' trust in our games has resulted in our newest project, Dying Light 2 Stay Human, selling more than 5 million copies across all platforms within the first month after release. 

On top of continuously growing the world of Dying Light through a robust post-launch support plan for Dying Light 2 Stay Human, we're also working on an unannounced AAA Open World Action RPG; our biggest project to date. 

Techland's mission strictly determines every aspect of our work: we want to create unforgettable experiences.

Job Description

We are seeking a highly skilled and professional COO Personal Assistant to join our team in Wrocław, Poland. As the right hand to our Chief Operating Officer, you will play a crucial role in managing day-to-day operations, coordinating high-level meetings, and ensuring the smooth running of the COO's office.

Your daily tasks: 

• Manage the COO's calendar, including scheduling meetings, appointments, and travel arrangements.
• Act as the primary point of contact for internal and external stakeholders, handling communications on behalf of the COO.
• Prepare and edit correspondence, presentations, and reports.
• Organize and maintain filing systems.
• Coordinate complex travel itineraries, including international trips.
• Manage expenses and prepare expense reports.
• Assist in the preparation of board meetings and other high-level corporate events.
• Handle confidential and sensitive information with the utmost discretion.
• Anticipate the COO's needs and proactively solve problems.
• Liaise with other executives, board members, and key stakeholders.
• Perform ad hoc projects and research as assigned by the COO.

Qualifications

• 3-5 years of experience as an executive assistant or in a similar role.
• Exceptional organizational and time management skills.
• Strong proficiency in Google Workspace and Microsoft Office tools.
• Excellent verbal and written communication skills in English and Polish.
• Ability to handle confidential information with discretion.
• Demonstrating self-confidence and assertiveness in effective communication.
• Skilled in overseeing and managing assigned financial budgets.
• Familiarity with accounting systems, including invoice reconciliation and cost allocation capabilities.
• Strong analytical skills and problem-solving abilities.
• Proven experience in calendar management and travel planning.
• Ability to multitask, prioritize, and work efficiently in a fast-paced environment.
• Attention to detail and commitment to delivering high-quality work.
• Experience working in a corporate environment and understanding of business operations.
• Ability to anticipate needs and take initiative.
• Driving license (cat B).

Nice to have:

• Bachelor's degree in Business Administration, Communications, or related field (preferred).
• Ability to use AI tools to optimize and automate daily tasks.
• Understanding of the gaming/entertainment industry.

Additional Information

What we can offer:

• A wide array of benefits: private medical care, life insurance, pro-health campaigns, gifts for different occasions.
• An outstanding work atmosphere in a highly-skilled team of professionals, with flexible working hours, no dress code, and full support of the dedicated HR Business Partner.
• A constant stream of company newsletters, PR & project updates so you will always be in the know.
• Many opportunities for personal development: a dedicated development budget for each employee, extra two paid days for training and CSR, stable career paths, extensive internal and external training, and financing of English and Polish language classes.
• State-of-the-art offices filled with chillout zones, a fully equipped kitchen, a gym (Wrocław office), and a free car park (Warsaw limited amount of space).