Coordinator, Business Affairs Administration

1 Minute ago • 1-3 Years • Business Analysis • $50,000 PA - $62,000 PA

Job Summary

Job Description

Reporting to the Business Affairs Administration Department, the coordinator plays a pivotal role in supporting the business affairs and legal functions of the Motion Picture Group at Sony Pictures Entertainment. This position ensures the seamless execution of critical business affairs processes, while also providing high-level administrative and project-based support. The ideal individual will be proactive and anticipatory in approach, demonstrate sound judgment, display excellent communication skills, have high attention to detail, strong organization skills, and the ability to balance multiple priorities in a fast-paced, team environment.
Must have:
  • Serve as a central point of coordination for the Business Affairs Administration team.
  • Manage high-volume communications with external representatives.
  • Accurately process payments to writers, rights holders, and other participants.
  • Schedule, coordinate, and facilitate meetings for small working groups and cross-functional teams.
  • Draft and edit professional correspondence related to payments and agreements.
  • Maintain and distribute the weekly WGA Worklist for all labels.
  • Assist in overseeing the Montage project and other key departmental initiatives.
  • Collaborate on the development and delivery of training materials and documentation.
  • Generate and maintain recurring and ad hoc reports.
  • Maintain up-to-date knowledge of internal payment systems, databases, and workflow tools.
  • Identify and implement opportunities to streamline administrative procedures.
  • Contribute to special projects and support miscellaneous departmental tasks.
Good to have:
  • Familiarity with enterprise payment platforms such as Fiori or Ariba
  • Prior experience in legal, business affairs, or entertainment administration
  • 1-3 years of professional experience as a coordinator or assistant in the entertainment industry
  • Foundational knowledge of legal documents
  • Foundational knowledge of entertainment contracts
  • Foundational knowledge of business affairs operations
Perks:
  • Incentives
  • Comprehensive benefits

Job Details

Reporting to the Business Affairs Administration Department, the coordinator plays a pivotal role in supporting the business affairs and legal functions of the Motion Picture Group at Sony Pictures Entertainment. This position ensures the seamless execution of critical business affairs processes, while also providing high-level administrative and project-based support.

The ideal individual will be proactive and anticipatory in approach, demonstrate sound judgment in various situations, display excellent communication skills, have a high attention to detail, strong organization skills, exemplify an energetic, poised, and positive demeanor, and have the ability to balance multiple priorities and work well in a multi-faceted, fast-paced, team environment. As a representative of Business Affairs Administration, the successful candidate must also maintain the highest level of confidentiality, discretion, and diplomacy regarding all matters.

Responsibilities

  • Serve as a central point of coordination for the Business Affairs Administration team, providing proactive administrative support to ensure the efficient execution of legal and contractual processes.
  • Manage high-volume communications with external representatives including talent agencies, management firms, and law offices.
  • Accurately process payments to writers, rights holders, and other participants in alignment with contractual obligations and internal protocols.
  • Schedule, coordinate, and facilitate meetings for small working groups and cross-functional teams.
  • Draft and edit professional correspondence, including letters and email communications related to payments and agreements.
  • Maintain and distribute the weekly WGA Worklist for all labels.
  • Assist in overseeing the Montage project and other key departmental initiatives.
  • Collaborate on the development and delivery of training materials and documentation for the broader Creative and Business Affairs teams.
  • Generate and maintain recurring and ad hoc reports, including:
  • Participant payment tracking
  • Guild audit compliance and documentation
  • Actor and Director Option Expirations
  • Maintain up-to-date knowledge of internal payment systems, databases, and workflow tools.
  • Identify and implement opportunities to streamline administrative procedures and improve process efficiency.
  • Contribute to special projects and support miscellaneous departmental tasks as needed.

Qualifications

  • Bachelor’s degree required; prior experience in legal, business affairs, or entertainment administration strongly preferred.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, OneNote); comfort with collaborative tools and shared systems.
  • Familiarity with enterprise payment platforms such as Fiori or Ariba is a plus.
  • Demonstrated ability to manage confidential and sensitive information with a high degree of professionalism.
  • Exceptional organizational, multitasking, and prioritization skills with a strong attention to detail.
  • Basic project management skills and the ability to work both independently and collaboratively across teams.
  • Strong interpersonal and written communication skills with a polished, professional demeanor.
  • Proactive, resourceful, and solution-focused approach to problem-solving.
  • Comfortable working under tight deadlines in a dynamic, high-volume environment

Preferred Experience

  • 1–3 years of professional experience as a coordinator or assistant in the entertainment industry, ideally within legal, business affairs, or production administration.
  • Foundational knowledge of legal documents, entertainment contracts, and business affairs operations highly desirable.

The anticipated base salary for this position is $50,000 - $62,000. This role may also qualify for incentives and/or comprehensive benefits.

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About The Company

Hi, we’re Sony Pictures EntertainmentWe are in the business of creativity … making some of the most beloved film and television of all time for every platform in the world. As the most creative and proudly independent studio, our future is boundless.Sony Pictures Entertainment is a division of Sony Corporation, a creative entertainment company built on a foundation of technology. Along with our sister companies, we make movies, television, music and games that engage billions of people, connecting creators and audiences around the globe.We are looking for innovators to join us as we forge the future of entertainment!

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