Executive Administrative Assistant

3 Months ago • All levels • Administartive

Job Summary

Job Description

As an Executive Administrative Assistant, you will be responsible for managing complex schedules, coordinating travel, and handling expense reports. You will collaborate with various teams to ensure the executive's time is managed efficiently and effectively. This role requires strong organizational and communication skills, a high level of discretion, and the ability to anticipate needs. You will also be involved in event planning and addressing a wide variety of day-to-day needs to ensure the executive is set up for success. This is a fast-paced role that demands proactive problem-solving and adaptability.
Must have:
  • Exceptional organizational and communication skills.
  • Strong attention to detail and discretion.
  • Tech-savvy and proactive approach.

Job Details

This should be a single paragraph that will help a candidate envision what the job would be like if they are hired. Avoid using Apple internal terms or acronyms that external candidates may not understand. This role requires a high degree of flexibility, strategic thinking, and strong problem-solving skills to effectively navigate shifting priorities and last-minute changes. As a master of planning and calendar management, you will play a critical role in orchestrating complex schedules, ensuring the executive’s time is efficiently managed and well-protected. Serving as the primary gatekeeper to the calendar, you will collaborate closely with executive assistants, project managers, and leaders across Apple and external organizations. Your support will be comprehensive and meticulous—ranging from daily calendar oversight and travel coordination to expense report submission, event planning (both business and social), and addressing a wide variety of day-to-day needs. Your ultimate goal: to ensure the executive is set up for success at all times. To thrive in this fast-paced, high-impact role, you must possess exceptional organizational and communication skills, keen attention to detail, and the highest level of discretion in handling confidential information. You are tech-savvy, proactive, and adaptable—always anticipating needs and staying one step ahead to keep operations running smoothly. A strong sense of professionalism, relationship-building expertise, and a genuine passion for what you do will be key to your success in this position.

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