Executive Assistant

2 Months ago • 5 Years + • $50,000 PA - $105,000 PA

Job Summary

Job Description

The Executive Assistant provides high-level administrative and personal support to multiple Executives. Core responsibilities include managing calendars, booking travel, handling expenses, and assisting with additional projects as needed. The role requires a confident communicator with the necessary maturity, discretion, and presence to work with executives. The Executive Assistant will also help plan cultural and social events. The ideal candidate should be detail-oriented, possess a can-do attitude, and be an adaptable team player. This role reports to the Chief Executive Officer, Americas. You will work closely with internal and external teams across Hogarth and WPP.

Must have:

5+ years of experience as an Executive Assistant.
Exceptional organizational and time-management skills.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite.
Ability to work independently and anticipate needs.
Openness to working flexible hours when needed.

11 skills required

11 skills required for this role

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ms-office

team-management

cross-functional

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communication

excel

team-player

talent-acquisition

game-texts

mean

microsoft-office

Job Details

Hogarth is the Global Content Experience Company. Part of WPP, Hogarth partners with one in every two of the world’s top 100 brands including Coca-Cola, Ford, Rolex, Nestlé, Mondelez and Dyson. With a breadth of experience across an extensive range of sectors, Hogarth offers the unrivaled ability to deliver relevant, engaging, and measurable content across all channels and media - both established and emerging. The number of channels at our fingertips; the need for speed; and the drive for mass personalisation, all mean that brands need different solutions. Our global team of over 7,500 craft and technology experts brings together creative, production and innovation to help clients navigate this exciting and ever-changing world of today’s content experience.

WPP is the creative transformation company. We use the power of creativity to build better futures for our people, planet, clients and communities. Working at WPP means being part of a global network of more than 100,000 talented people dedicated to doing extraordinary work for our clients. We operate in over 100 countries, with corporate headquarters in New York, London and Singapore. WPP is a world leader in marketing services, with deep AI, data and technology capabilities, global presence and unrivalled creative talent. Our clients include many of the biggest companies and advertisers in the world, including approximately 300 of the Fortune Global 500. Our people are the key to our success. We're committed to fostering a culture of creativity, belonging and continuous learning, attracting and developing the brightest talent, and providing exciting career opportunities that help our people grow.

A Hybrid working model

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

What does an Executive Assistant do at Hogarth?

The Executive Assistant provides comprehensive high-level admin, professional, and personal support multiple Executives. Core responsibilities include calendar management, travel booking, expenses, and additional projects as needed. The ideal candidate must be a confident communicator with the level of maturity, discretion, and presence necessary to work with all levels of executives. An Executive Assistant at Hogarth will also help plan cultural and social events for the team including town halls, large meetings, happy hours etc. The ideal candidate will have a strong interest in the marketing industry, will possess a can-do attitude, be highly detail orientated and be an adaptable team player.

Reporting lines and key stakeholders

This role reports to the Chief Executive Officer, Americas

You will work closely with internal and external teams across Hogarth and WPP

Responsibilities

Provide high-level administrative support to 1–2 Executives, including managing complex calendars across platforms, scheduling meetings, and coordinating across multiple time zones
Coordinate complex international and domestic travel, including itinerary planning, document preparation, and timely expense reconciliation in line with company policies
Demonstrate strong written and verbal communication skills, and build trusted relationships with Executive Assistants, cross-functional stakeholders, and leadership teams globally
Prepare and manage content and logistics for internal and external meetings and events (e.g., Town Halls), including agendas, presentations, technical setup, and follow-ups, all with minimal to no oversight
Maintain exceptional organization and attention to detail in a fast-paced, dynamic environment
Anticipate Executive needs and act with discretion, sound judgment, and a high level of professionalism
Liaise regularly with the Executive Leadership Team and fellow EAs to ensure alignment and smooth operations
Assist with special projects and strategic initiatives, tracking progress and ensuring deadlines are met
Conduct research and gather data to support executive decision-making and planning

Requirements

Minimum of 5 years of experience as an Executive Assistant supporting senior-level executives, preferably in a global or multinational organization
Exceptional organizational and time-management skills, with the ability to prioritize tasks and manage multiple projects simultaneously
Strong written and verbal communication skills, with an emphasis on professionalism and attention to detail
Openness to working flexible hours when needed
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), familiarity with virtual meeting platforms (Zoom, Teams, etc.), and expense management tools such as Concur
Ability to work independently, take initiative, and anticipate the needs of the executives
Flexibility to accommodate varying time zones and occasional travel requirements
This role requires the ability to work onsite in the New York Office

The base salary range for this position at the time of this posting is indicated below. Individual compensation varies based on job-related factors, including location, business needs, level of responsibility, experience, and qualifications. We offer a competitive benefits package, go to https://www.wpp.com/en/careers/wellbeing/benefits-at-wpp-in-the-us for more details.

Pay Range

$50,000 to $105,000

#LI-SB2 #LI-Hybrid

Inclusion and Impact

WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

Please contact careers@hogarth.com if you need the job advert or form in another format.

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