Executive Assistant

Founded in 2015, Shield AI is a venture-backed deep-tech company with the mission of protecting service members and civilians with intelligent systems. Its products include the V-BAT aircraft, Hivemind Enterprise, and the Hivemind Vision product lines. With nine offices and facilities across the U.S., Europe, the Middle East, and the Asia-Pacific, Shield AI’s technology actively supports operations worldwide. For more information, visit www.shield.ai. Follow Shield AI on LinkedIn, X, Instagram, and YouTube.

We are seeking a highly skilled and resourceful Executive Assistant to provide end-to-end strategic and administrative support to our CXOs. The ideal candidate will have a proven track record of supporting CXO-level executives in fast-paced, high-growth environments. This role requires excellent judgment, strong organizational skills, flexibility on work timings (adapting to USA and India cross-functional execution) and the ability to manage priorities, communications, and operations with accuracy and foresight.

What you'll do

• Manage the CXO’s inbox and communications, assessing business context to prioritize what requires immediate attention versus delegation.
• Manage complex calendars, high-volume scheduling, and domestic/international travel logistics with precision and foresight.
• Drive follow-ups on key projects, ensuring timely execution and alignment with organizational goals.
• Coordinate executive offsites, leadership forums, and engagement activities.
• Provide administrative and facilities support, including vendor coordination and logistical needs.
• Prepare high-quality documents, presentations, and reports for leadership meetings.
• Act as a liaison between the CXO and internal/external stakeholders, ensuring strong communication and alignment.
• Identify opportunities to improve efficiency, streamline processes, and optimize leadership time.

Required qualifications

• 9–13 years of experience supporting CXO/Board-level leaders as a Senior Executive Assistant.
• Proven ability to manage complex calendars, inboxes, and high-volume scheduling with strong prioritization and judgment.
• Strong business understanding to assess urgency and ensure timely follow-ups on key projects.
• Excellent communication and stakeholder management skills, with executive presence.
• Proficiency in MS Office Suite
• High degree of professionalism, integrity, and discretion in handling sensitive information.
• Experience coordinating executive offsites, leadership forums, and facilities/administrative operations.
• Track record of streamlining processes, improving efficiency, and optimizing leadership time.

Our international team members are employed through our Employer of Record (EOR) and receive a comprehensive international benefits package on top of base salary. For full details on compensation and benefits, please consult your talent acquisition partner.