Executive Assistant, Communications

Zoox is looking to hire an Executive Assistant to support our Communications and Marketing team. You will report directly to the Vice President of Communications and Marketing and provide additional support to three Directors. In this role, you’ll work closely with Executive Assistants and Administrative Business Partners across Zoox. This is an ideal position for you if you work well in a fast-paced environment, are a self-starter, and want to work on a dynamic and mission-driven team.

This role will require strong calendaring and prioritization skills, uncompromising attention to detail, excellent organizational skills, and the ability to juggle multiple critical requests simultaneously, often on tight timelines. A high level of integrity and discretion in handling confidential information, and professionalism in working with senior leaders within the company are also critical aspects of this role. Most importantly, you must have a genuine passion for the Zoox mission.

In this role, you will:

• Manage extensive calendar arrangements on a day-to-day basis including scheduling team meetings, cross-functional meetings, interviews, and navigating last-minute schedule changes
• Plan and execute team off-sites and events varying in size and complexity for org-wide and individual team offsite
• Oversee end-to-end project management for org-wide projects and initiatives, including inception, planning, documentation, tracking, and communicationHelp with new hire onboarding and presentation development
• Complete administrative tasks including booking domestic and international travel, expense reporting, calendar management, and meeting arrangements
• Act as a back-up to other Administrative Business Partners and Executive Assistants as needed

Qualificiations:

• 8+ years of administrative experience in an Executive Assistant or similar role
• Bachelor's degree
• Strong organizational skills and appreciation for the challenges of supporting a growing team of diverse personalities and programs
• Excellent written, presentation, and verbal communication skills
• Technical computer skills including proficiency with Google for Business Suite, MS Office Suite, Keynote, and other Apple products

Bonus Qualificiations:

• Experience working with Navan
• Previous exposure working with outside vendors, cross-functional internal stakeholders and senior leadership

Base Salary Range

There are three major components to compensation for this position: salary, Amazon Restricted Stock Units (RSUs), and Zoox Stock Appreciation Rights. A sign-on bonus may be offered as part of the compensation package. The listed range applies only to the base salary. Compensation will vary based on geographic location and level. Leveling, as well as positioning within a level, is determined by a range of factors, including, but not limited to, a candidate's relevant years of experience, domain knowledge, and interview performance. The salary range listed in this posting is representative of the range of levels Zoox is considering for this position.

Zoox also offers a comprehensive package of benefits, including paid time off (e.g. sick leave, vacation, bereavement), unpaid time off, Zoox Stock Appreciation Rights, Amazon RSUs, health insurance, long-term care insurance, long-term and short-term disability insurance, and life insurance.

Accommodations

If you need an accommodation to participate in the application or interview process please reach out to accommodations@zoox.com or your assigned recruiter.

A Final Note:

You do not need to match every listed expectation to apply for this position. Here at Zoox, we know that diverse perspectives foster the innovation we need to be successful, and we are committed to building a team that encompasses a variety of backgrounds, experiences, and skills.