Executive Assistant & Sales Support

Zipdev is seeking a highly organized and proactive Executive Assistant to support two executives leading a growing business in the building services industry. This role requires someone who can manage both business-related and personal tasks, helping the executives stay focused on strategic priorities while ensuring day-to-day operations run smoothly. The ideal candidate is bilingual, tech-savvy, detail-oriented, and has experience working in fast-paced environments where communication, discretion, and initiative are key.

Key Responsibilities:

• Email & Communication Management: Prioritize, organize, and draft professional email correspondence across multiple inboxes.
• Calendar Management: Coordinate meetings, appointments, and events across various schedules, including both business and personal commitments.
• Sales Support: Assist with business development efforts by updating the CRM (HubSpot), researching prospects, and supporting follow-ups.
• Administrative Assistance: Prepare documents, manage digital files, and provide general administrative support.
• Travel Planning: Organize business and personal travel, including booking flights, accommodations, and creating detailed itineraries.
• Personal Assistance: Support with tasks such as appointment scheduling, online orders, event planning, and general life admin.
• CRM & Systems Support: Utilize HubSpot CRM, Slack, and Google Workspace to support communication, task tracking, and workflow.
• Task Management & Reminders: Keep track of important deadlines, recurring tasks, and daily priorities.