Job Description
The Facility Coordinator will organize and coordinate office operations and procedures to ensure effectiveness, efficiency, and safety. Responsibilities include general maintenance, repairs, housekeeping, liaison for building maintenance, coordinating employee supply needs, overseeing new hire onboarding (equipment, furniture, supplies), managing office moves and adjustments with IT, department managers and employees. Additional duties encompass managing building maintenance operations, cost control, resource planning, vendor management, procurement, project management for office space rearrangements, travel booking, budget management, health and safety policy updates, and handling various errands. The role requires strong organizational, communication, and problem-solving skills.
Must Have:
- Office management experience
- Excellent time management
- Problem-solving skills
- Strong communication skills
- Proficiency in MS Office
Perks:
- Additional Days Off
- Professional work environment
- Competitive compensation
- Supportive teammates
About us:
At Amber, we're always on the hunt for the most talented individuals in the industry to join our team. We're dedicated to delivering top-notch service to our customers and know that our employees are key to making that happen. We offer attractive compensation packages and plenty of chances to grow with us, and we're always on the lookout for ways to do things better. Our team works together towards common goals, and we value each member's contributions to our mission of continuous improvement and innovation.
About the role:
We are looking for a Facility Coordinator to organize and coordinate office operations and procedures, in order to ensure organizational effectiveness, efficiency and safety
The Quest:
- Perform facility activities including coordination of general maintenance, repairs and housekeeping
- Act as primary liaison for building maintenance issues
- Coordinates supply needs for all employees
- Oversees new hire process is followed and new hires have the appropriate equipment, furniture, and supplies on their first day of work
- Coordinates office and workstation moves and adjustments with IT, department manager and employee
- Managing building maintenance daily operation
- Cost control, resource management and planning for building management related issues
- Vendor management
- Assist in procurement of spares, consumables and building management related services
- Managing projects concerning rearrangements of office space in accordance with business need
- Booking transport and accommodation
- Managing office budgets
- Ensuring that health and safety policies are up to date
- Serve as the point person for maintenance, mailing, shopping, supplies, equipment, bills and errands
- Partner with HR to maintain office policies as necessary
- Organize office operations and procedures
- Manage relationships with vendors, service providers and landlord
- Manage contract and price negotiations with office vendors, service providers and office lease
- Manage office budget, ensure accurate and timely reporting
The Skills:
- Proven office management, administrative or assistant experience
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritise work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficiency in MS Office
The Reward:
- A fun and dynamic community of artisans where you can make a difference.
- Additional Days Off - according to Amber’s internal policy.
- Professional and friendly work environment.
- A competitive compensation package.
- Awesome and talented colleagues.
- Support from all your teammates.
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