Management Assistant

Your mission

We are a casual mobile game publisher (Gimica) and leading loyalty platform operator (JustPlay).Our purpose is to enable free-to-play mobile game players to get rewarded for their hobby through our JustPlay loyalty rewards app. Powered by our subsidiary Gimica - one of the largest casual game publishers - our games reach millions of players, with our solitaire game ranking among the most downloaded card games in the U.S.

We are looking for a Management Assistant to support Gimica’s Managing Director / JustPlay’s CFO. In this role, you will play a key part in ensuring an efficient daily routine by managing both operational and strategic tasks, ensuring our leadership is well-prepared and supported in both business and personal matters. Additionally, you will help coordinate our local (serviced) Gimica Grünwald office (5 team members), ensuring seamless operations, facilitating visits from the JustPlay Berlin HQ, and fostering a welcoming atmosphere.

We are open to both full-time and part-time possibilities (minimum 60% for part-time).

Job responsibilities

• Ensure a seamless daily routine for our CFO by managing operational tasks such as vendor communication, reservations, and coordinating internal and external meetings
• Oversee the CFO’s calendar, scheduling meetings and weekly trips to JustPlay’s Berlin HQ
• Plan and organize business trips, including booking travel arrangements and managing travel expense reports
• Coordinate and supervise vendors and service providers locally to maintain efficiency and high-quality service
• Accurately entering digital receipts and efficiently manage incoming invoices in a digital format and handle Grünwald mail
• Support Gimica’s Grünwald (serviced) office, fostering a welcoming atmosphere for our small local team (5 team members) and ensuring a well-stocked selection of snacks and office supplies
• Offer support to other members of our Management Team, based on individual ad hoc needs
• Provide support to the Berlin HQ team by handling ad hoc tasks, including filing and invoice management

The experience we hope you bring to JustPlay

• You have at least 3+ years in a similar role and a proven record of offering invaluable support to executive leaders within an international setting
• You are based in Munich or surroundings and have the ability to work from our Grünwald office at least on 3 days/week (carsharing with the Munich team encouraged)
• You work independently and show a high level of initiative
• You are service oriented, proactive, detail-oriented, and highly organized, with the ability to balance multiple priorities in a dynamic environment
• You have a strong customer-oriented mindset, paired with the ability to manage confidential information discreetly
• You have excellent communication skills, with strong written and spoken proficiency in both German and English, allowing you to engage confidently with local vendors and international partners
• You have a driver’s license and the flexibility of coordinating services locally

Our benefits package:

• Work-Life Balance and Flexibility: Flexible working hours and options for digital nomads, occasional office visitors, or regular office-goers
• Germany-based benefits: 25 vacation days, free Gympass gold subscription, free monthly Deutschland-Ticket, and a monthly €50 tax-free internet contribution
• Office Perks: Ergonomic setup, free lunch on a daily basis, and dog-friendly environment
• State-of-the-Art Equipment: Doesn’t matter if you are a macbook or windows user, we will provide you with the technical gear you need to succeed
• Engaging and diverse work environment: Join a diverse team, with over 20+ nationalities and working from 13 different locations
• Training & Development: Free language Courses with Chatterbug
• Education allowance: Enjoy a personal development budget of up to 2000€/year for training, conferences, workshops etc.
• Mental Health Support: Free personal coaching through our partner nilo.health to support our team members to live fulfilled lives at home and at work

* Benefits may vary depending on location and contract type. Do not hesitate to ask us about more details on our benefits offer.

Why us?

• A spirited, inspiring, international, and enthusiastic team
• An International team that is currently working from 8+ locations around the world
• An organization with a high level of trust and sense of belonging among employees, that prioritizes employee quality of life, job satisfaction and professional development
• An opportunity to be a part of a company that’s breaking with traditional ideas and taking a new approach that’s shattering how the games industry works