Office Coordinator

Our Mission: Driving technology always feels old. Not by a little bit. We believe vehicles can be a thousand times smarter, safer, and more connected to the world around us, and our mission is to see it happen. In 2019, we joined forces with Honda as their first startup acquisition, and now we’re expanding our vision into building the future of electric vehicles (BEV) for millions of people around the world.
Why Join Drivemode: Join Drivemode for an exciting startup environment and a vibrant culture that combines impactful work, competitive compensation, and excellent benefits. By becoming a part of our team, you'll contribute to a crucial mission that revolutionizes the way people engage with vehicles, addressing both business needs and the world's environmental challenges. This presents an exceptional opportunity to be at the forefront of innovation and drive Honda's success in the EV market.
About the Role: We are looking for a skilled Office Coordinator to undertake the facility and onsite day to day tasks at our Tennozu office. You will be working at the office 5 days / week and responsible for ensuring that our office operations run smoothly and we are successful in supporting other business activities.
What You Will Do:

• Follow office workflow procedures to ensure maximum efficiency.
• Manage desk booking system and maintain its rules and procedures.
• Maintain files and records with effective filing systems.
• Support other teams with various administrative tasks (redirecting calls, scheduling meetings, send and receive packages, etc.)
• Handle company-wide communications such as announcements, and invitations.
• Greet and assist visitors when they arrive at the office.
• Monitor office expenditures and handle all office contracts (rent, service etc.)
• Monitor office supplies inventory and place orders.
• Assist in vendor relationship management.
• Create and maintain office safety programs including emergency preparedness.
• Keep the office clean and organized.
• Host internal and external events for employees.

What We Are Looking For:

• 5+ years of experience in workplace or administrative support in a fast paced environment.
• A genuine passion for creating an exceptional workplace that fosters collaboration and creativity among employees.
• Excellent time management and organizational skills, including ability to prioritize tasks and meet deadlines.
• Excellent customer service skills with the ability to identify and address employees' needs effectively.
• Great interpersonal and communication skills in Business level English and fluent Japanese for both written and spoken.

Nice to Have:

• Experience in customer service or hospitality industry
• University Diploma or equivalent
• Microsoft Office, Slack, G-suits
• 第二種衛生管理管理者資格
• 防火防災管理者講修了修

EEOC Statement: Drivemode is proud of a very diverse team with employees coming from 5 continents as of today. Diversity in our workplace has played an important part in our success; we recognize each employee’s unique background, knowledge, experiences, ideas, and viewpoints which are all critical in developing a product that has the greatest impacts on drivers all over the world. Drivemode provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, gender, national origin, sexual orientation, gender identity, disability, or any other characteristics that make you unique.