Office Coordinator

2 Months ago • 3 Years + • $42,000 PA - $55,000 PA

Job Summary

Job Description

The Office Coordinator will be the face of the office, creating a professional and fun environment. They will manage day-to-day office operations, including vendor management, security, policy creation, inventory management, and equipment. They will plan and execute events, provide administrative support to the leadership team, and handle confidential information with discretion. The role requires strong communication skills and the ability to work independently. This role is crucial for maintaining a productive office atmosphere.

Must have:

3+ years of professional experience
Excellent written and verbal communication skills
Ability to handle confidential information
Exceptional skills with Microsoft Suite

Perks:

Health/dental insurance
Parental leave
Profit sharing
401(k)
Incentive/bonus opportunity
Tuition reimbursement

2 skills required

2 skills required for this role

Add these skills to join the top 1% applicants for this job

communication

excel

Job Details

WHO WE ARE:

Zinnia is the leading technology platform for accelerating life and annuities growth. With innovative enterprise solutions and data insights, Zinnia simplifies the experience of buying, selling, and administering insurance products. All of which enables more people to protect their financial futures. Our success is driven by a commitment to three core values: be bold, team up, deliver value – and that we do. Zinnia has over $180 billion in assets under administration, serves 100+ carrier clients, 2500 distributors and partners, and over 2 million policyholders.

WHO YOU ARE:
You are confident, positive, and reliable go-getter. You enjoy leveraging technology to stay organized and keeping the office and the leaders you support organized. As the face of the office, you have strong communication skills and enjoy communication both internally and with external clients.

WHAT YOU'LL DO:

Serve as the face of the office creating a professional, productive yet fun environment
Day-to-day management of the office, including vendor management, security, creating and maintaining policies and procedure documents, inventory management, office equipment, breakroom operations, overall location expense management and prioritizing a strong partnership with IT to ensure office and employee technology needs are well maintained
Plan and execute successful events, including team offsites, internal celebrations, and client meetings.
Provide admin support to members of the leadership team, managing calendar appointments, completing expense reports, arranging domestic and international travel, edits and completion of first drafts for written communications to external and internal stakeholders.

WHAT YOU’LL NEED:

Minimum of 3 years of professional experience
Excellent communications skills, both written and verbal as well as a professional presence
Highly effective and comfortable dealing with colleagues and visitors at all levels
Ability to work independently, high motivation with a high degree of self-initiative
Proven ability to handle confidential and sensitive information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
Exceptional skills with Microsoft Suite of products in particular PowerPoint and Excel
A passion to create an environment where employees want to work from the office
Emotional maturity, trustworthy
Work well in a team environment; assisting others when needed, seeking help when needed

WHAT’S IN IT FOR YOU?

Zinnia offers excellent career progression and competitive compensation with the goal of retaining and growing talented team members. The salary range for this role is a good faith estimate, it is estimated based on what a successful candidate might be paid in certain Company locations. The salary range for this position is $42,000 - $55,000. All offers presented to candidates are carefully reviewed to ensure fair, equitable pay by offering competitive salaries that align with the individual’s skills, education, experience, training, and geographic location. The range may vary above or below the stated amounts. We offer great benefits, including health/dental insurance, parental leave, profit sharing, 401(k), incentive/bonus opportunity, tuition reimbursement, and so much more. We’re looking for the best and brightest innovators in the industry to join our team. At Zinnia, you collaborate with smart, creative professionals who are dedicated to delivering cutting-edge technologies, deeper data insights, and enhanced services to transform how insurance is done. Visit our website at www.zinnia.com for more information. Apply by completing the online application on the careers section of our website. We are an Equal Opportunity employer committed to a diverse workforce. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability.

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