Job Description
We are seeking an experienced and proactive Office Manager to be the primary point of contact and operational backbone of our Dubai office. This role involves welcoming visitors, managing calls, handling mail and deliveries, and undertaking various administrative tasks. The Office Manager will also be responsible for coordinating office supplies, facilities, and working with external contractors. Key responsibilities include greeting visitors, answering and forwarding phone calls, distributing mail, assisting with administrative tasks such as data entry and scheduling, managing office supplies, providing support to employees, organizing cleaning schedules, and collaborating with external services. The ideal candidate will contribute to a positive and efficient work environment.
Good To Have:
- Proficiency in using Task management tools
- MS Office skills
Must Have:
- Prior experience in a similar role
- High proficiency in spoken and written English
- Excellent organizational skills
- Problem-solving abilities
- Attentiveness and prompt task execution
- Proficient PC skills and handling of office equipment
- Must be located in Dubai, UAE
Perks:
- Welcoming international team of professionals
- Company supports professional growth
- 40 paid days off
- Competitive salary
We’re looking for an experienced, proactive individual who will be the first point of contact and and operational backbone of our office. In this role, you’ll welcome visitors, manage calls, handle mail and deliveries, and take charge of various administrative tasks. You’ll also coordinate office supplies, facilities, and work with external contractors—all in a fast-paced, dynamic Dubai environment.
WHAT YOU’LL BE DOING:
- Greet and welcome visitors in a friendly and professional manner
- Answer, screen, and forward incoming phone calls while providing basic information when needed
- Receive, sort, and distribute daily mail and deliveries
- Assist with various administrative tasks, such as data entry, filing, and scheduling appointments
- Manage office supplies inventory and place orders as necessary
- Provide necessary support to employees with technology, accessories, stationery, etc.
- Contribute to office support, including organizing and overseeing cleaning schedules, handling minor purchases of products and supplies
- Coordination with facilities management, building management teams to maintain the office environment and handle any repairs or potential improvements
- Help in collaboration with external contractors and services (delivery service, florists, etc.)
- Offer occasional administrative support (e.g., handling, printing documents, etc.)
WHAT WE LOOK FOR IN YOU:
- Prior experience in a similar role
- High level of proficiency in both spoken and written English
- Excellent organization skills
- Problem-Solving Abilities
- Attentiveness and prompt task execution
- Proficient PC skills and no difficulty with handling office equipment
- Location in Dubai (UAE)
NICE-TO-HAVE:
- Proficiency in using Task management tools
- MS Office skills
WHY SHOULD YOU JOIN OUR TEAM?
- A welcoming international team of highly qualified professionals
- Company supports your professional growth
- 40 paid days off
- Competitive salary
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