Office Manager

Ideogram is on a mission to make professional-quality design accessible to everyone. We’re building an AI-native application that helps creative individuals and teams produce high-quality content faster and at a lower cost. We are pushing the boundaries of what’s possible with AI, with a focus on creativity and a high standard for trust and safety. Our headquarters is in downtown Toronto, and we have a growing presence in NYC. Read our 3.0, Canvas and Character blog posts, and try our product at ideogram.ai to get a glimpse of what we're building.

About The Role

As the Office Manager, you’ll play a key part in creating a welcoming, well-run, and inspiring workplace. We’re hiring for our Toronto office, and this is a 5-day-in-office role. You’ll be the go-to person for office operations, making sure that everyone feels supported, with all of their in-office needs being taken care of. From meeting and events coordination to administrative support, and workplace resources, you’ll shape the employee experience and ensure our team can do their best work.

What We’re Looking For

• Partner with the Talent and Operations team to coordinate candidate experience, new hire onboarding logistics, including workspace setup and welcome kits.
• Oversee purchasing and inventory of office equipment, supplies, and tech accessories.
• Act as the primary liaison with building management and service providers.
• Manage budgets while planning and executing company events, team offsites, social gatherings, and celebrations.
• Assist with scheduling team meetings, executive calendars, and company-wide events.
• Provide administrative support to the team as needed (travel bookings, expenses, logistics).

About You

• 5+ years of experience in office management, workplace operations, and providing executive support to multiple leaders.
• Strong organizational, multitasking, and project management skills.
• Excellent communicator with a natural customer service mindset.
• Proactive problem solver who can anticipate needs and take initiative.
• Comfortable working independently while building strong cross-team relationships.
• Enthusiastic about creating a welcoming, positive, and engaging office culture.

Founding Team

Our founding team consists of world-renowned AI experts including Mohammad Norouzi, Jonathan Ho, William Chan, and Chitwan Saharia. This team has previously led transformative AI projects at Google Brain, UC Berkeley, CMU, and the University of Toronto. Our fundamental work in AI includes: Imagen: Google’s text-to-image system, Imagen Video for video synthesis, Denoising Diffusion Models, which is the foundation of the recent generative media transformation.

Company Culture

We're a single flat team that transcends engineering, research, product, and operation roles. Everyone is willing to do whatever is necessary to make our company and customers successful. We believe that a small, dedicated team with a collaborative culture can move faster and build better and more coherent products than large hierarchical organizations. At Ideogram, we provide mentorship and support to help our employees grow with the company and achieve their ambitious career goals.

Ideogram is committed to welcoming everyone, regardless of gender identity, orientation, or expression. Our mission is to remove exclusivity and barriers and encourage new thinking and perceptions, in a space of belonging. It is not about race, gender, or age, it is about the people.