Project Coordinator, Cell Therapy Cross Functional Operations

The Project Coordinator supports the Cell Therapy Organization, Cross Functional Operations, and Cell Therapy Leadership Team, Strategy & Operations. This role involves managing executive calendars, travel, meeting logistics, and administrative tasks. The candidate will handle multiple priorities, develop new skills, and work collaboratively across the organization, demonstrating strong integrity and discretion.

Must Have

• Perform a variety of administrative responsibilities with minimal supervision
• Manage calendars, schedules, and organize complex activities such as executives & department calendars, meetings, travel, expenses, conferences and related activities across numerous BMS sites
• Support opportunities for miscellaneous organizational activities (e.g., Site relocation, Restacking) and KPI monitoring (etc., training metrics) across department
• Creation and maintenance of SharePoint site, Teams Channel, knowledge management activities, able to work with IT and other key stakeholders to make functional changes & improvement to such collaborative platforms
• Continuously identify improvements to functional processes and support the change management to implement
• Assist with onboarding of new colleagues
• Assist with budget management and P.O. creation & processing, as needed
• Responds to regularly occurring requests for information
• Work independently and serve as a key team contributor for special nonrecurring and ongoing tasks, assignments and projects including time sensitive and high-profile meetings
• Self-motivated, efficient team player with strong oral and written communication skills
• Capable of multi-tasking, prioritizing and have the ability to work with other members of the BMS Cell Therapy Organization
• Demonstrate superior personal integrity and ethics, including an exceptional sense of discretion
• Strong interpersonal skills
• Excellent organizational skills and attention to detail
• 5+ years experience in administration

Good to Have

• Bachelor’s Degree
• Pharmaceutical experience
• 1-2 years of Project Management experience
• Experience with data analytics
• Advanced knowledge in Microsoft Office, Outlook, Concur and SharePoint

Perks & Benefits

• Competitive benefits, services and programs
• Medical, pharmacy, dental and vision care
• Wellbeing support such as the BMS Living Life Better program and employee assistance programs (EAP)
• Financial well-being resources and a 401(K)
• Financial protection benefits such as short- and long-term disability, life insurance, supplemental health insurance, business travel protection and survivor support
• Work-life programs include paid national holidays and optional holidays, Global Shutdown Days between Christmas and New Year’s holiday, up to 120 hours of paid vacation, up to two (2) paid days to volunteer, sick time off, and summer hours flexibility
• Parental, caregiver, bereavement, and military leave
• Family care services such as adoption and surrogacy reimbursement, fertility/infertility benefits, support for traveling mothers, and child, elder and pet care resources
• Tuition reimbursement
• Recognition program

Life at BMS

Working with Us

Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us.

Position Summary:

The successful candidate should be a self-motivated, efficient team player with strong oral and written communication skills. Candidate should also have a demonstrated capacity to develop new skills and learn new software applications. He/she will be responsible for supporting multiple priorities that support the Cell Therapy Organization, Cross Functional Operations and Cell Therapy Leadership Team, Strategy & Operations organization in addition to executive level calendars, travel requirements and meeting logistics.

Candidate must be capable of multi-tasking, prioritizing and have the ability to work with other members of the BMS Cell Therapy Organization.  Independent judgment is required to plan, prioritize and organize a diversified workload, and meet applicable deadlines on a timely basis. Candidate will interact with a diverse group of team members at all levels of the Company.  Exhibit a positive work attitude, high productivity and a collaborative approach with other employees across the organization.  The candidate must demonstrate superior personal integrity and ethics, including an exceptional sense of discretion; strong interpersonal skills; excellent organizational skills and attention to detail are required.  Respect for confidentiality and ability to manage confidential information with discretion is of critical importance.

Key Responsibilities:

• Perform a variety of administrative responsibilities on behalf of the practice area with minimal supervision

• Manage calendars, as well as schedules, and organize complex activities such as executives & department calendars, meetings (including material preparation & archival), travel, expenses, conferences and related activities across numerous BMS sites

• May support additional high level executives for temporary periods based on needs (e.g., vacation backup) and may be required to be working on site for specific days based on needs

• Support opportunities for miscellaneous organizational activities (e.g., Site relocation, Restacking) and KPI monitoring (etc., training metrics) across department

• Creation and maintenance of SharePoint site, Teams Channel, knowledge management activities, able to work with IT and other key stakeholders to make functional changes & improvement to such collaborative platforms

• Continuously identify improvements to functional processes and support the change management to implement

• Assist with onboarding of new colleagues

• Assist with budget management and P.O. creation & processing, as needed

• Responds to regularly occurring requests for information

• Work independently and serve as a key team contributor for special nonrecurring and ongoing tasks, assignments and projects including time sensitive and high-profile meetings

Key Qualifications and Experience:

• Bachelor’s Degree preferred

• 5+ years experience in administration, pharmaceutical experience preferred

• 1-2 years of Project Management experience preferred

• Exceptional communication skills – written and verbal

• Excellent interpersonal skills and ability to work on teams cross-functionally

• Experience with data analytics

• Strong problem solving skills

• Candidate also should have a demonstrated capacity to develop new skills and learn new software applications.

• Preferably advanced knowledge in Microsoft Office, Outlook, Concur and SharePoint

If you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.

**Compensation Overview:**

Madison - Giralda - NJ - US: $74,630 - $90,434

Princeton - NJ - US: $74,630 - $90,434

The starting compensation range(s) for this role are listed above for a full-time employee (FTE) basis. Additional incentive cash and stock opportunities (based on eligibility) may be available. The starting pay rate takes into account characteristics of the job, such as required skills, where the job is performed, the employee’s work schedule, job-related knowledge, and experience. Final, individual compensation will be decided based on demonstrated experience.

Eligibility for specific benefits listed on our careers site may vary based on the job and location. For more on benefits, please visit https://careers.bms.com/life-at-bms/.

Benefit offerings are subject to the terms and conditions of the applicable plans then in effect and may include the following: Medical, pharmacy, dental and vision care. Wellbeing support such as the BMS Living Life Better program and employee assistance programs (EAP). Financial well-being resources and a 401(K). Financial protection benefits such as short- and long-term disability, life insurance, supplemental health insurance, business travel protection and survivor support. Work-life programs include paid national holidays and optional holidays, Global Shutdown Days between Christmas and New Year’s holiday, up to 120 hours of paid vacation, up to two (2) paid days to volunteer, sick time off, and summer hours flexibility. Parental, caregiver, bereavement, and military leave. Family care services such as adoption and surrogacy reimbursement, fertility/infertility benefits, support for traveling mothers, and child, elder and pet care resources. Other perks like tuition reimbursement and a recognition program.

Uniquely Interesting Work, Life-changing Careers

With a single vision as inspiring as “Transforming patients’ lives through science™ ”, every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in a supportive culture, promoting global participation in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

On-site Protocol

BMS has an occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:

Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.

Supporting People with Disabilities

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to adastaffingsupport@bms.com.

Visit careers.bms.com/eeo[

-accessibility](https://careers.bms.com/eeo-accessibility) to access our complete Equal Employment Opportunity statement.

Candidate Rights

BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.

If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information: https://careers.bms.com/california-residents/

Data Protection

We will never request payments, financial information, or social security numbers during our application or recruitment process. Learn more about protecting yourself at https://careers.bms.com/fraud-protection.

Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.