Pursuit & Proposal Coordinator

Job Title: Pursuit & Proposal Coordinator

Location: Heredia, Costa Rica
Days in the office: 3 days in the office
Reports To: Global Head of Strategic Pursuits & Proposals based out of London (subject to change to a Manager from the same team)

About the Role

We are looking for a proactive, collaborative, and detail-oriented Proposal and Pursuit Specialist to play a central role in driving high-impact strategic pursuits and managing formal proposal responses, including RFPs, RFQs, and RFIs. You will partner closely with the Pursuit/Proposal Manager and cross-functional teams to coordinate, and craft tailored proposals, compelling client presentations, and high-stakes pitch materials.

This is a dynamic role at the intersection of strategy, storytelling, and project management. You'll act as the link between sales, client-facing teams, product experts, designers, and other support functions—ensuring every pursuit and proposal reflects our value, speaks directly to client needs, and aligns with our broader sales strategy.

Your Responsibilities

• Work closely with the Pursuit/Proposal Manager on large-scale, strategic opportunities, coordinating activities across stakeholders to support winning pitches and presentations.
• Lead and manage the full lifecycle of RFP/RFI/RFQ responses, ensuring compliance, quality, and timely submission.
• Collaborate with sales, product, marketing, legal, and design teams to gather inputs, develop proposal content, and tailor messaging to client needs.
• Support strategic storytelling by translating technical and complex information into clear, engaging, and client-focused narratives.
• Take ownership of bid and internal stakeholder management: schedule meetings, track action items, capture minutes, and maintain alignment across teams. (Stakeholders vary from 3 to 15+ individuals or teams dependent on the project and may span teams across Sales, Account Management, Legal, Finance, HR, Product and other SMEs)
• Bring fresh ideas to client presentation sessions and internal reviews to continuously improve how we present our value.
• Support pitch stage preparation, including custom presentation materials, speaker notes, coaching support, and logistics.
• Maintain and expand libraries of proposal content, case studies, bios, and marketing collateral for reuse and refinement.
• Support reporting and internal communications for the Pursuit & Proposal function—helping organize trackers, team calls, and performance insights.

Ideal Skill Sets and Experience

• Bachelor’s degree in Marketing, Communications, Business, English, or a related field.
• 3+ years of experience in proposal coordination, RFP response development, marketing, or business development—ideally in a professional services, consulting, or B2B environment.
• Strong writing and editing skills with the ability to shape compelling and client-centric messaging.
• Deep understanding of RFP processes, requirements, and compliance best practices.
• An agile mindset to flex working approach based on evolving needs and be able to multitask across numerous projects and proposals at a time.
• Strong project management and organizational abilities, with a keen eye for detail and a passion for timelines.
• Proficiency in Microsoft Office (especially Word and PowerPoint); experience with Adobe Creative Suite, InDesign, and CRM tools is a plus.
• Comfortable working in fast-paced environments, managing multiple projects simultaneously with varying deadlines and complexity.
• Familiarity with APMP methodologies or Foundation-level certification is a plus.

What You’ll Actually Be Doing

• Leading and supporting proposal submissions in response to RFPs and other formal procurement processes.
• Coordinating strategic pursuits and live sales presentations alongside business development leaders.
• Developing content that connects with clients through effective storytelling and tailored messaging.
• Acting as the central liaison between internal teams to gather, synthesize, and refine proposal and pitch materials.
• Managing proposal and presentation timelines, internal reviews, compliance checklists, and final production.
• Offering insights, feedback, and creative solutions to elevate the team’s approach to pursuits and presentations.
• Tracking and reporting on proposal and pursuit outcomes and supporting ongoing process improvements.

What You’ll Bring to the Role

• A strategic mindset that sees the big picture—combined with the ability to zoom in on the details that matter.
• A proactive communication style and the confidence to manage upward and across multiple stakeholders.
• A passion for storytelling, organization, and client success.
• The curiosity and drive to learn about our products, solutions, and industries we serve.
• A collaborative spirit and a problem-solving attitude.
• The ability to juggle priorities, adapt to changing timelines, and still deliver high-quality, on-brand content under pressure.

Why Join Us?

• Work on some of our most important and visible business opportunities.
• Collaborate with high-performing teams across functions and geographies.
• Bring your creativity and voice to a role that values innovation and continuous improvement.
• Gain exposure to complex deals, strategic sales efforts, and real-world impact.
• Join a team that celebrates collaboration, learning, and success—together.
• Join an industry-leading Data & Analytics brand at the forefront of technology innovation.

LSEG is a leading global financial markets infrastructure and data provider. Our purpose is driving financial stability, empowering economies and enabling customers to create sustainable growth.

Our purpose is the foundation on which our culture is built. Our values of Integrity, Partnership, Excellence and Change underpin our purpose and set the standard for everything we do, every day. They go to the heart of who we are and guide our decision making and everyday actions.

Working with us means that you will be part of a dynamic organisation of 25,000 people across 65 countries. However, we will value your individuality and enable you to bring your true self to work so you can help enrich our diverse workforce. You will be part of a collaborative and creative culture where we encourage new ideas and are committed to sustainability across our global business. You will experience the critical role we have in helping to re-engineer the financial ecosystem to support and drive sustainable economic growth. Together, we are aiming to achieve this growth by accelerating the just transition to net zero, enabling growth of the green economy and creating inclusive economic opportunity.

LSEG offers a range of tailored benefits and support, including healthcare, retirement planning, paid volunteering days and wellbeing initiatives.

We are proud to be an equal opportunities employer. This means that we do not discriminate on the basis of anyone’s race, religion, colour, national origin, gender, sexual orientation, gender identity, gender expression, age, marital status, veteran status, pregnancy or disability, or any other basis protected under applicable law. Conforming with applicable law, we can reasonably accommodate applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs.

Please take a moment to read this privacy notice carefully, as it describes what personal information London Stock Exchange Group (LSEG) (we) may hold about you, what it’s used for, and how it’s obtained, your rights and how to contact us as a data subject.

If you are submitting as a Recruitment Agency Partner, it is essential and your responsibility to ensure that candidates applying to LSEG are aware of this privacy notice.