Recruiting Coordinator

Who Are We?

Postman is the world’s leading API platform, used by more than 40 million developers and 500,000 organizations, including 98% of the Fortune 500. Postman is helping developers and professionals across the globe build the API-first world by simplifying each step of the API lifecycle and streamlining collaboration—enabling users to create better APIs, faster.

The company is headquartered in San Francisco and has an office in Bangalore, where it was founded. Postman is privately held, with funding from Battery Ventures, BOND, Coatue, CRV, Insight Partners, and Nexus Venture Partners. Learn more at postman.com or connect with Postman on X via @getpostman.

P.S: We highly recommend reading The "API-First World" graphic novel to understand the bigger picture and our vision at Postman.

The Opportunity:

As we continue to expand our teams at Postman, we are seeking a motivated Recruiting Coordinator to join our Talent Acquisition team. Your role will be instrumental in shaping our globally distributed functions across Product, Engineering, Sales, Customer Success, and Operations. You will be responsible for ensuring an exceptional candidate experience by guiding candidates through the interview process, identifying and resolving bottlenecks, and monitoring interview process timelines closely. If you're an organized team player with a knack for talent spotting and a passion for connecting people with opportunities, this role is tailor-made for you!

What You’ll Do

• Create an exceptional, high-touch, "best in class" candidate experience from start to finish of a candidate's interview process.
• Serve as the primary point of contact for candidates throughout the recruitment process, ensuring they have all necessary information.
• Build and document new recruiting coordination processes as needed.
• Maintain clear, concise, and professional communication with candidates and hiring partners, both in written and verbal form.
• Welcome candidates to Postman, guide them through their virtual and in-person onsite interview, and handle last-minute issues as needed. 
• Create and format new hire offer letters in accordance with company templates and guidelines, ensuring offer letters accurately reflect the terms and conditions of employment.
• Own background checks for new hires, which includes correspondence with applicants to request any necessary documentation, and evaluating checks upon completion.
• Utilize and maintain the Greenhouse Applicant Tracking System (ATS) to track candidate progress, update candidate statuses, and generate reports as needed
• Assist in identifying obstacles and enhancements in our recruiting process and actively contribute to finding solutions through a combination of data, tools, and collaborative efforts.
• Help scale and iterate on recruiting operations and processes to keep up with our hiring goals.
• Own and manage all candidate pre-boarding and engagement tasks
• Contribute to projects including but not limited to candidate sourcing, reporting, referral program development, and ad-hoc projects.

About You

• A minimum of 1+ years of coordination experience, preferably at a rapidly growing start-up or mid-sized technology company.
• A successful track record of efficiently managing multiple scheduling and customer requirements simultaneously with a high attention to detail. 
• Exceptional written and verbal communication skills to ensure a positive experience for candidates and hiring partners.
• Strong organizational and time-management skills that enables you to prioritize tasks effectively while supporting multiple recruiters.
• Ability to adapt to and manage last-minute changes in order to thrive in an ever-evolving environment with shifting priorities.
• Willing to take ownership across wide-ranging responsibilities.
• Impeccable attention to detail and the ability to learn quickly.
• A positive attitude and an unwavering commitment to delighting our clients.

This role is located onsite in our San Francisco office. The reasonably estimated base salary for this role ranges from $70,000 to $90,000, plus a competitive equity package. Actual compensation is based on the candidate's skills, qualifications, and experience.