Recruiting Coordinator

The Opportunity:

As we continue to expand our teams at Postman, we are seeking a motivated Recruiting Coordinator to join our Talent Acquisition team. Your role will be instrumental in shaping our globally distributed functions across Product, Engineering, Sales, Customer Success, and Operations. You will be responsible for ensuring an exceptional candidate experience by guiding candidates through the interview process, identifying and resolving bottlenecks, and monitoring interview process timelines closely. If you're an organized team player with a knack for talent spotting and a passion for connecting people with opportunities, this role is tailor-made for you!

What You’ll Do

• Create an exceptional, high-touch, "best in class" candidate experience from start to finish of a candidate's interview process.
• Serve as the primary point of contact for candidates throughout the recruitment process, ensuring they have all necessary information.
• Build and document new recruiting coordination processes as needed.
• Maintain clear, concise, and professional communication with candidates and hiring partners, both in written and verbal form.
• Welcome candidates to Postman, guide them through their virtual and in-person onsite interview, and handle last-minute issues as needed. 
• Create and format new hire offer letters in accordance with company templates and guidelines, ensuring offer letters accurately reflect the terms and conditions of employment.
• Own background checks for new hires, which includes correspondence with applicants to request any necessary documentation, and evaluating checks upon completion.
• Utilize and maintain the Greenhouse Applicant Tracking System (ATS) to track candidate progress, update candidate statuses, and generate reports as needed
• Assist in identifying obstacles and enhancements in our recruiting process and actively contribute to finding solutions through a combination of data, tools, and collaborative efforts.
• Help scale and iterate on recruiting operations and processes to keep up with our hiring goals.
• Own and manage all candidate pre-boarding and engagement tasks
• Contribute to projects including but not limited to candidate sourcing, reporting, referral program development, and ad-hoc projects.

About You

• A minimum of 1+ years of coordination experience, preferably at a rapidly growing start-up or mid-sized technology company.
• A successful track record of efficiently managing multiple scheduling and customer requirements simultaneously with a high attention to detail. 
• Exceptional written and verbal communication skills to ensure a positive experience for candidates and hiring partners.
• Strong organizational and time-management skills that enables you to prioritize tasks effectively while supporting multiple recruiters.
• Ability to adapt to and manage last-minute changes in order to thrive in an ever-evolving environment with shifting priorities.
• Willing to take ownership across wide-ranging responsibilities.
• Impeccable attention to detail and the ability to learn quickly.
• A positive attitude and an unwavering commitment to delighting our clients.

This role is located onsite in our San Francisco office. The reasonably estimated base salary for this role ranges from $70,000 to $90,000, plus a competitive equity package. Actual compensation is based on the candidate's skills, qualifications, and experience.

What Else?

In addition to Postman's pay-on-performance philosophy, and a flexible schedule working with a fun, collaborative team, Postman offers a comprehensive set of benefits, including full medical coverage, flexible PTO, wellness reimbursement, and a monthly lunch stipend. Along with that, our wellness programs will help you stay in the best of your physical and mental health. If you have little ones in your family, the creche allowance can help in supporting your work-life balance. Our frequent and fascinating team-building events will keep you connected, while our donation-matching program can support the causes you care about. We’re building a long-term company with an inclusive culture where everyone can be the best version of themselves. 

At Postman, we embrace a hybrid work model. For all roles based out of San Francisco Bay Area, Boston, Bangalore, Noida, Hyderabad, and New York, employees are expected to come into the office 3-days a week. We were thoughtful in our approach which is based on balancing flexibility and collaboration and grounded in feedback from our workforce, leadership team, and peers. The benefits of our hybrid office model will be shared knowledge, brainstorming sessions, communication, and building trust in-person that cannot be replicated via zoom.

Our Values

At Postman, we create with the same curiosity that we see in our users. We value transparency and honest communication about not only successes, but also failures. In our work, we focus on specific goals that add up to a larger vision. Our inclusive work culture ensures that everyone is valued equally as important pieces of our final product. We are dedicated to delivering the best products we can.

Equal opportunity

Postman is an Equal Employment Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status. Headhunters and recruitment agencies may not submit resumes/CVs through this website or directly to managers. Postman does not accept unsolicited headhunter and agency resumes. Postman will not pay fees to any third-party agency or company that does not have a signed agreement with Postman.