VFX Production Coordinator

1 Month ago • All levels • Product Management

Job Summary

Job Description

The VFX Production Coordinator is responsible for the daily internal operations of one or more shows, overseeing everything from ingest to delivery, and maintaining show progress. Responsibilities include tracking and managing workflow, assisting in bidding documentation, updating the production database, scheduling and tracking task progress, ensuring tasks are assigned correctly, coordinating and monitoring projects, communicating schedule changes, managing dailies sessions, facilitating communication between supervisors, leads, and artists, organizing media for review sessions, setting up calls with clients, overseeing client deliveries, maintaining data on the internal tracking system, coordinating client deliveries, and maintaining a positive and professional production office.

Must have:

Track and manage the workflow through departments.
Assist in bidding documentation and communicate it.
Update the production database daily with critical information.
Schedule and track task progress for assigned artists.
Coordinate and monitor multiple projects effectively.
Communicate schedule changes to appropriate artists.
Manage multiple dailies sessions each day.
Organize and set up media for review sessions.
Oversee the execution of client deliveries.
Maintain data on the internal tracking system.

2 skills required

2 skills required for this role

Add these skills to join the top 1% applicants for this job

real-time-vfx

communication

Job Details

Primary Responsibilities :

The Production Coordinator is responsible for the internal day-to-day operations of one or more shows, overseeing everything from ingest to delivery in their Show and upkeep the show progress.

- Work with Producer, Production manager, Leads and Supervisors to track and manage the workflow through the departments meeting internal and external deadlines
- Assist in bidding documentation and communicating it to producers and updating it in our internal tracking system.
- Anticipate and escalate issues to the Producer and Supervisor to resolve problems quickly on bidding.
- Set up calls with producers and the bidding lead and ensure producers get the essential facts on the bids in the evening.
- Responsible for turning awarded bids into an actionable roadmap.
- Ensure production database is kept updated daily with notes and critical information start of the day and before departing for the day.
- Under the guidance of the PM, the Coordinator schedules and tracks task progress for assigned artists or sequences on the internal tracking system.
- Ensuring tasks are assigned to the right artists in discussion with leads & PM and safeguarding that work is being approved and completed on time and to specification.
- Coordinating and monitoring multiple projects effectively.
- Communicate any schedule changes to the appropriate artists, Supervisors through PA.
- Responsible for the multiple dailies sessions each day and follow up with the PA.
- Keeps the communication flowing from Supervisor to Leads and artist.
- Organize and set up media for cinesync / client review sessions.
- In authority to set up calls with clients and the creative team to iron out challenges during progression of a show as and when appropriate.
- Oversee the execution of client deliveries of all WIP and finals with show leads
- Supervise if daily reviews are structured as per schedule and managed within allotted time
- Maintains sanity of data on our internal tracking system, ensuring project scope, task assignments, and status and completion information up to date.
- Coordinates all client deliveries, with Production support; maintains a log of all deliveries
- Ensuring effective communication and continual team updates.
- Help to maintain a positive, upbeat and professional production office, being pro-active and solution-orientated